design will include architectural renovations with new lab furniture and equipment.
Work will include adjustments of the existing mechanical, electrical, plumbing and fire
protection system to meet the needs of the new lab. The existing lab security system will
be enhanced to include magnetic/proximity card readers. The construction budget for the
project is $2,800,000 with a total budget of $3,990,734. The firm recommended for the
project is LKPW Architects, LLP. The Finance, Investment and Property Committee
recommended to the full Board the approval of the firm of LKPW Architects, LLP as the
architect engineer selection for the Sanger Hall Laboratory Renovations, Phase I project.
The Project Plans for the Central Dining Facility were presented. The project will
construct a 57,000 GSF food service facility on the site of the demolished Old Life
Sciences Building and Adkins House at 816-824 Park Avenue. The two-story building
will provide new food service options for resident and commuter students, faculty, staff,
and visitors. The University's Food Service Master Plan calls for major improvements
and diversity for student dining services on the Academic Campus in a centralized
location. The construction budget for the project is $13,215,000 with a total budget of
$18,180,000. The Finance, Investment and Property Committee recommended to the full
Board the approval of the Project Plans for the Central Dining Facility.
The Project Plans for the Massey Cancer Center Addition were presented. The
mission of the Massey Cancer Center is to serve the Commonwealth of Virginia and the
nation as an internationally-recognized center of excellence in research, education, and
patient care dedicated to improving the quality of human life through the development of
effective means for the prevention, control, and ultimately, the cure of cancer. The core
mission is facilitation of interdisciplinary cancer research to harness the scientific
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resources of Virginia Commonwealth University. The project will construct a 60,000
gross square feet (GSF) cancer Research Facility with a 3,000 GSF Healing Garden, and
a two-level 49,000 GSF, 110-car parking garage, for a total of 112,000 GSF. The three-
story building will connect to the existing Massey Cancer Center and will be situated on
the site of the existing Randolph Minor Hall, which will be demolished. The Pediatrics
Department will move from Randolph Minor Hall to the former Richmond Eye and Ear
Hospital, now owned by the VCU Real Estate Foundation and leased to the Medical
College of Virginia Hospitals. The construction budget for the project is $19,730,000,
with a total budget of $28,450,000. The Finance, Investment and Property Committee
recommended to the full Board the approval of the Project Plans for the Massey Cancer
Center addition.
The Amendment to the Six-Year Capital Plan for Eleventh and Broad Streets
Parking Deck was presented. Additional nearby patient, visitor, and staff parking on the
MCV Campus is needed. With limited land available for development, the University
has pursued property close to the campus and accessible to major roadways.
Accessibility and visibility are critical factors in the selection of a site for the new
parking facility. The site selected for the facility is located on Broad Street between 10th
and 11th Streets in the block occupied by the former Richmond Eye and Ear Hospital.
The proposed deck includes parking for 558 cars and about 12,000 SF of ground floor
space along East Broad Street for administrative and retail tenants. The amendment to
the Six-Year Capital Plan for the 2002-04 biennium will add the Eleventh and Broad
Streets Parking Deck at a cost of $13.2 million. The $13.2 million facility will be
financed with revenue bonds. The Finance, Investment and Property Committee
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recommended to the full Board the approval of the Am t to the Six-Year Capital
Plan, Eleventh and Broad Streets Parking Deck.
The Operating Budget Amendments - 2003 General Assembly Session were
presented. Highlights are
1, Tuition and Fee (Nongeneral Fund) Authorization: Several potential
amendments related to tuition and fees have been identified.
E&G Tuition
a. Nongeneral fund authorization for 2002-03 and 2003-04 tuition increases
already in the University's budget plan (9% for resident undergraduates
and 8% for all other student groups). (DPB has indicated that the
additional spending authorization for these increases may be handled
administratively in which case an amendment would not be required.)
b. Nongeneral fund authorization for a budget reduction surcharge equivalent
to $200 for a full-time student in 2002-03 and $400 in 2003-04. Approval
would be sought for implementing the surcharge because it would put the
University over the 9% threshold for resident undergraduate students in
both 2002-03 and 2003-04. Also, spending authorization will be required
for the additional revenue generated from the action as well as a planned
change in the administration of overload fees.
Approval to increase the Arts Majors fee, which will mean that increases
for resident undergraduate students in the School of the Arts will exceed
the 9% threshold. Increases in the Arts Majors fee are being sought to
supplant University Fee support for Performing Arts and to offset budget
reductions in the School of Arts.
d. Approval to initiate a mandatory clinical fee of $50 per credit hour for
undergraduate students in the School of Nursing as it relates to the 9%
threshold. Also, spending authorization will be required for the additional
revenue generated.
e. Approval to initiate a lab fee ($25 to $35) for expendable equipment used
in undergraduate biology, chemistry, and forensic science courses. The
fee was requested by the College of Humanities and Sciences in 2001
through the Executive Budget Committee but was not recommended due
to the 9% threshold for resident undergraduate students. Also, spending
authorization will be required for the additional revenue generated.
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Auxiliary and Other Fees
f. Approval to increase the University Fee by an estimated 4.5% to support
the cost of moving student counseling services from the E&G budget to
the University Fee budget. Approval is needed because of the
Appropriation Act language which limits mandatory non-E&G fees to the
rate of inflation (exclusive of state salary and benefit actions and approved
capital projects). Also, spending authorization will be required for the
additional revenue generated.
g. Approval to increase the Student Activity Fee (Academic Campus) from
$45 to $90 and to increase the Student Government Fee (MCV Campus)
from $29 to $56 for full-time students. The increases were requested by
the student government organizations in 2001 through the Executive
Budget Committee but were not recommended because of the
Appropriation Act language limiting increases for mandatory non-E&G
fees.
2. Language Amendments to the Appropriation Act: Three potential language
amendments have been identified related to delegation of authority
(decentralization) and Qatar employees:
Decentralization
a. A language amendment to include VCU in the nongeneral fund capital
projects pilot program.
b. A language amendment to include VCU in the pilot program for real
property leases.
Qatar Employees
c. A language amendment to clarify that employees hired in faculty positions
and issued a contract are considered employees of the Commonwealth of
Virginia.
The Finance, Investment and Property Committee recommended to the full Board the
approval of the Operating Budget Amendments for the 2003 General Assembly Session.
The Capital Outlay Amendments for the 2002 General Assembly Session were
presented. Four amendments were presented. The purpose of the first amendment, New
Construction of Academic Campus Housing III - Rhoads Hall, is to provide authority to
construct a 600-bed, $22,000,000, debt-financed student housing project adjacent to
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Rhoads Hall on the University's Academic Campus. The purpose of the second
amendment, Sanger Hall Laboratory Renovations, Phase I, Project 1: Second Floor
Laboratory, is to provide debt and nongeneral funds authority to supplement general
obligation bond funds for the first phase of renovations to laboratories in Sanger Hall.
The amendment requests authority to use the $1,995,367 in federal funds and $1,517,633
in university revenue bonds to supplement General Obligation Bond revenues to renovate
laboratories in Sanger Hall. The purpose of the third amendment, West Grace Street
Properties, is to provide $1,050,000 in nongeneral funds authority to acquire properties
on West Grace Street on the University's Academic Campus. The $1,050,000 will be
provided from auxiliary enterprise revenues accumulated from the parking system. The
purpose of the fourth amendment, Construction of the Eleventh and Broad Streets
Parking Deck, is to provide $13,200,000 in revenue bond authority to construct a 558-
vehicle parking deck to serve patients, the Commonwealth of Virginia, Old City Hall
Associates and surrounding commercial enterprises. The facility will also provide
12,000 square feet of administration or retail space on the ground floor. The Finance,
Investment and Property Committee recommended to the full Board the approval of the
Capital Outlay Amendments - 2003 General Assembly Session.
A Request for Proposals for Copy Center Operations Privatization Term Contract
was presented for information. On October 29, 2002, the Rector and the Chair of the
Finance, Investment and Property Committee approved the issuance of a Request for
Proposals. The action was necessary to expedite the identification and selection of a new
contractor to provide copy center operations services.
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The following items were presented for information:
Virginia Commonwealth University Health System Financial Statement
Summary Fiscal Year 2002 - Two Months Ending August 31,
2002
University Quarterly Budget Performance Report: September 30, 2002
Investment Report for Fiscal Year Ended June 30, 2002
Foundation Annual Reports
a. VCU Foundation
b. VCU Real Estate Foundation
c. VCU School of Engineering
Notification of Contract Award - Travel Management Services
Virginia Biotechnology Research Park Authority Summary of Occupancy/
Lease Intent
Architect Engineer Selections:
a. Franklin Street Gymnasium Mechanical System Improvements
b. Bocock House Life/Fire Safety Improvements
Capital Project Status Report
Mr. Pyon reported for the Student Affairs Committee. The Intercollegiate
Athletic Council (IAC) Report was presented. The chair of the IAC is to report to the
University Council, the Faculty Senate, the Staff Senate and the Student Affairs
Committee of the Board of Visitors at least once a year on the status of the Athletic
program, including the academic performance and graduation rates of student-athletes
and communicate faculty concerns to the IAC, Athletic Director and President. The IAC
is responsible for recommending policy to the President affecting intercollegiate
Athletics; reviewing institutional positions on major NCAA and Colonial Athletic
Association issues; and monitoring implementation of such policy in the athletic
program. The main reason for an IAC is to assist the President and VCU Athletics to
insure that each student-athlete has the maximum opportunity to obtain a quality
education and receive a degree. The IAC is made up of six faculty members, four
administrators, three students, and one representative each from the Staff Senate and the
e
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VCU Alumni Board. The IAC meets at least four times a year. The IAC committee
monitors and reports to the Board the following information:
^ Team Grades (each semester) and grade distribution within teams
^ Graduation rates which are supplied by the NCAA
^ Student-athlete Exit Questionnaires
^ Annual Reports on gender and minority equity
^ Summary reports on alleged rules violations and investigations
^ Progress on NCAA
An update on the Alcohol Foundational Plan was presented for information.
Substance abuse prevention efforts at VCU continue to evolve as new research on
effective methods becomes evident. As VCU is a large urban institution with a
significant number of commuter students, VCU's prevention efforts have been focused
on reaching high-risk student groups and utilizing the social marketing approach to
attitude and behavior change. The 1999 Foundational Plan helped to lay the groundwork
for new substance abuse prevention efforts as well as allow VCU's administration to
closely examine existing efforts. The benefits of focusing on this issue has led to a well-
organized and effective substance abuse prevention program at VCU.
The final report on VCU's Alcohol and Drug Policy, a report on Fall Enrollment
and the Honor System Implementation were presented for information.
An update on University Housing was presented for information. Construction of
three new housing units was discussed. Broad and Belvidere is an apartment style
residence hall for upper-class students designed for 412 residents. The hall is planned to
be available beginning the 2003 fall semester and is currently on schedule. The Gladding
Residence Center Phase III is a suite style residence hall for upper-class honors and
freshman honor students designed for 172 residents. The hall is planned to be available
beginning the 2003 fall semester. Rhoads Hall II is currently envisioned as a high-rise
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tower designed to accommodate 630 freshman students. This project is in the design and
financial feasibility stages.
A report on campus safety was presented for information.
The notification of contract award for Cable Television and Access to Closed
Circuit Television Programming was presented for information. A contract was
negotiated with AT&T Broadband as a sole source provider. AT&T is the only firm
capable of providing cable television programming and access to VCU's Closed Circuit
Television programming. The contract includes a required connection to the cable
provider's Entertainment Distribution Network System in each residence hall. The
contract does not include voice and/or data transmission services. The contract amount is
$649,440 for an initial three-year term.
On motion made and seconded, the following Consent Agenda Items were
approved:
Board of Visitors
Minutes of a Meeting held August 2, 2002
Minutes of a Joint Meeting of the Board of Visitors of Virginia Commonwealth
University and the Board of Directors of the VCU Health System
Authority held September 10, 2002
Revisions to Board of Visitors Bylaws
Academic and Health Affairs Policy Committee
Minutes of a Meeting held August 1, 2002
Faculty Alternative Severance Option (FASO)
Proposal to Rename the Department of Biochemistry and Molecular
Biophysics, School of Medicine, to Department of Biochemistry
Proposal to Rename the M.S. in Recreation, Parks and Tourism to the M.S. in
Recreation, Parks and Sport Leadership, School of Education
Proposal to Rename the M.S. in Physical Education to the M.S. in Health and
Movement Science, School of Education
Proposal to Rename the M.Ed. in Adult Education to M.Ed. in Adult Education
and Human Resources Development, School of Education
Proposal to Discontinue the M.Ed. Program in Special Education - Early
Childhood Handicapped, School of Education
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Proposal to Initiate an M.S. Degree Program in Information Systems, School
of Business
Proposal to Initiate a B.S. Degree Program in Computer Engineering, School
of Engineering
Advancement and External Relations Committee
Minutes of a Meeting held August 1, 2002
Audit Committee
Minutes of a Meeting held August 1, 2002
Audit Committee Charter
Proposed 2003 Audit Work Plan
Executive Committee
Minutes of a Meeting held September 17, 2002
Finance, Investment and Property Committee
Minutes of a Meeting held August 1, 2002
Linden Street Plaza Deed of Easement
Faculty Alternative Severance Option (FASO)
Rice Center Site Development Plan
Request for Qualifications and Invitations for Bids: Renovations Management
Services
Architect Selection for Cary Street Field Replacement
Architect Selection for Sanger Hall Laboratory Renovations, Phase I
Project Plans for Central Dining Facility
Project Plans for Massey Cancer Center Addition
Amendment to Six-Year Capital Plan for Eleventh and Broad Streets Parking
Deck
2002-2004 Budget Reductions
Operating Budget Amendments - 2003 General Assembly Session
Capital Outlay Amendments - 2003 General Assembly Session
a. Construct Academic Campus Housing III - Rhoads Hall
b. Sanger Hall Laboratory Renovations, Phase I
c. Acquisition: West Grace Street Properties
d. Eleventh and Broad Streets Parking Deck
Student Affairs Committee
Minutes of a Meeting held August 1, 2002
On motion made and seconded, the Consent Information Items were accepted.
On motion made and seconded, the Board convened into closed session to
discuss certain personnel matters and matters relating to the performance of identifiable
employees and faculty of VCU and to discuss the performance of departments or schools
of VCU where such matters regarding such individuals might be affected by such
evaluations, including issues related to the President in his official capacity and to discuss
the evaluation of his performance, and including the Faculty Appointments and Changes
21
in Status and other Personnel Actions; to discuss the acquisition or use of real property
for public purpose, or of the disposition of publicly held property, or of plans for the
future of a state institution of higher education which could affect the value of property
owned or desirable for ownership by such institution, including the acquisition of
property on or adjacent to the Academic Campus and the acquisition of property on or
adjacent to the MCV Campus; to discuss the investing of public funds including the
Investment Report; and to consult with legal counsel pertaining to actual and probable
litigation, and other specific legal matters requiring the provision of legal advice by
counsel, including the Report of the General Counsel; to discuss matters relating to gifts,
bequests, and fundraising activities, including the approval of the Named Funds Report
and Facility Naming Recommendations, and an update on the development activities; and
to discuss matters relating to honorary degrees and special awards, including the Report
of the Special Awards Committee as authorized by Section 2.2-3711 A(1), A(3), A(6),
A(7), A(8) and A(10) of the Virginia Freedom of Information Act.
Following closed session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each member's
knowledge, (i) only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed session meeting to which this
certification resolution applies, and (ii) only such public business matters as were
identified in the motion convening the closed session meeting were heard, discussed or
considered by the Board of Visitors of Virginia Commonwealth University.
Roll Call Vote Ayes Nays
Dr. W. Baxter Perkinson, Jr., Rector X
Mr. Ralph L. "Bill" Axselle, Jr. X
Mr. David G. Baldacci Absent
Dr. Edward H. Bersoff X
Dr. Stephen P. Long X
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Roll Call Vote Ayes Nays
Mr. Steven A. Markel X
Ms. Laura R. McMichael X
Mrs. Anne P. Petera X
Mr. Monty W. Plymale X
Mr. Harold Y. Pyon X
Ms. E. Janet Riddick X
Mr. Robert E. Rigsby X
Dr. Michele A. Romano X
Mr. Thomas G. Rosenthal X
Mr. G. Bryan Slater X
Mr. Philip Thompson, Sr. X
Vote:
Ayes: 15
Nays: 0
ABSENT DURING MEETING: 1
ABSENT DURING VOTING : 0
On motion made and seconded, the Board accepted the Report of the President;
approved the recommendations of the Special Awards Committee as amended; approved
the Faculty Appointments and Changes in Status and other Personnel Actions; approved
the Named Funds Report and Facility Naming Recommendations as amended; approved
the acquisition of Property Adjacent to the Academic Campus; approved the acquisition
of Property Adjacent to the Medical Campus; accepted the closed session committee
reports; accepted the report of the General Counsel; and accepted the report of the
Presidential Evaluation Committee.
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The meeting was adjourned at 12:30 p.m
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