MINUTES OF A REGULAR MEETING OF THE
BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
November 8, 2001
A regular meeting of the Board of Visitors of Virginia Commonwealth Uni-
versity was held on Thursday, November 8, 2001, at 8 a.m. in the University
Meeting Center located at 101 North Harrison Street.
Present were Messrs. Flippen (Rector), Axselle, Gresham, Markel, Ply-
male, Pyon, Rigsby and Slater; Drs. Long, Perkinson, Smith and Wootton; and
Mesdames McMichael and Riddick. Mr. Baldacci and Mrs. Petera were absent.
Also present were Drs. Trani, Andrews, Brodd, Huff, Kontos, Langston, McDavis,
Rhone, Self and Torr; Messrs. Bunce, Gehring, Jez, Ohlinger, Ross, Timmreck
and Wyeth; and Mesdames Boston, Messmer and Price.
Mr. Flippen called the meeting to order and welcomed the new Board
members. Phyllis Palmiero, Executive Director of SCHEV, and David Shaford,
Council member, were introduced. Ms. Palmiero and Mr. Shaford requested the
Board's support of SCHEV's initiatives on the 2002-2004 Systemwide Operating
and Capital Budget Recommendations.
On motion made and seconded, the following Resolution was approved
and presented to Mr. Ross and Ms. Boston:
WHEREAS David L. Ross and Pamela F. Boston, as Special Assistant Attorneys
General for the Commonwealth of Virginia, exemplify the highest standards of
professionalism in carrying out their responsibilities;
WHEREAS Mr. Ross, as General Counsel, and Ms. Boston, as Associate Gen-
eral Counsel, continue to provide the highest level of legal advice and expertise
to the Board of Visitors, the President, and Virginia Commonwealth University;
WHEREAS Mr. Ross and Ms. Boston have continued to represent the interests
of the University during a time of tremendous change and growth;
WHEREAS Mr. Ross and Ms. Boston are deeply committed to supporting the
University's overall mission and goals;
THEREFORE, BE IT RESOLVED that the Board of Visitors of Virginia Com-
monwealth University recognizes the tremendous responsibility embodied in the
duties of the University's legal office and expresses its admiration for the dedica-
tion and integrity that Mr. Ross and Ms. Boston bring to the role.
The Report of the President followed:
Harlan Benjamin Harvey, the new Board of Visitors Student
Representative, was introduced as well as Dr. Robert Andrews, President
of the Faculty Senate.
Mr. Ross and Ms. Boston were commended on the great job the
counselors do for the University. A third attorney, Ms. Susan Ferguson,
has joined the Office of the General Counsel effective November 2, 2001.
The 2001-2007 Presidential Priorities card was distributed for information.
Final enrollment figures were presented.
A powerpoint presentation on the School of Medicine - INOVA Division
was presented.
Mr. Flippen will co-chair a scholarship committee honoring former Board
member Yvonne Benner. The Committee will raise funds for scholarships
for Hispanic students interested in Mass Communication.
The Board will hold a Retreat on November 16 and 17 at Virginia
Crossings Conference Resort.
Mr. Flippen appointed Mr. Harold Y. Pyon to serve on the VCU Real Es-
tate Foundation.
Dr. Wootton reported for the Academic and Health Affairs Committee.
The Committee met with members of the Faculty Senate Executive Committee.
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A p al for Restructuring the Department of Mathematical
into two Separate Departments: The Department of Mathematics and Applied
Mathematics and the Department of Statistical Sciences and Operations Re-
search was presented. The Academic and Health Affairs Policy Committee recommended to the full Board the approval of the restructuring of the Department
of Mathematical Sciences.
A proposal to create a Bachelor of Science Degree in Forensic Science in
the College of Humanities and Sciences was presented. The Academic and
Health Affairs Policy Committee recommended to the full Board the approval of
the proposal to create a Bachelor of Science Degree in Forensic Science in the
College of Humanities and Sciences. Upon approval by the Board, VCU will
seek SCHEV approval for the new degree program.
A proposal to rename the Bachelor of Science Degree in Recreation,
Parks and Tourism to the Bachelor of Science Degree in Recreation, Parks and
Sport Management was presented. The Academic and Health Affairs Policy
Committee recommended to the full Board the approval to rename the Bachelor
of Science Degree in Recreation, Parks and Tourism to the Bachelor of Science
Degree in Recreation, Parks and Sport Management.
Dr. Perkinson reported for the Advancement and External Affairs Corn-
mittee. The Federal, State, Local and Community Relations Report was pre-
sented for information. University officials have been meeting with State legisla-
tors to discuss VCU's legislative priorities for the 2002 General Assembly ses-
sion. The 2002 State priorities include, but are not limited to, Life Sciences; Un-
dergraduate Medical Education; safety and security issues; base adequacy
funding; capital construction funding, e.g., Massey Cancer Center, Engineering II
and Medical Sciences II; research funding; indigent care; and approval of off-
campus sites for VCU-Qatar and the VCU School of Medicine - Inova Division.
The Marketing and Media Relations Report was presented for information.
Marketing activities have been focused around three main initiatives: VCU Life
Sciences, student recruitment and the overall branding and positioning of the
University. Marketing and media relations are working closely to ensure that
public relations and news initiatives bring the VCU message to as wide an audi-
ence as possible. More and more VCU departments and schools from both
campuses are tapping into the many in-house marketing resources, including
publications, website development, marketing consulting services, photography
and presentation development. The above integrated resources are a driving
force in helping the University present a consistent image across all communica-
tions tools.
Dr. Smith reported for the Student Affairs Committee. The Committee met
with student leaders and discussed a number of items from athletics to safety
concerns.
Mr. Markel reported for the Finance, Investment and Property Committee.
The 2002-04 State Operating Budget Request was presented. VCU's submis-
sion is based on VCU's long-range financial plans, approved by the Board of
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Visitors at the May 18, 2001, Board meeting. A summary of the
State budget re-
. quest includes:
•
to continue to enhance VCU Life Sciences programs;
•
increase support for Undergraduate Medical Education;
•
enhance campus safety and security;
•
to address base funding
inadequacy;
•
convert adjunct faculty positions to full-time positions;
•
provide operating support for the VCU School of Medicine;
•
train residents at the Shenandoah Family Practice Center;
• establish Pharmacy Residency Programs;
•
expand the Unfunded Scholars Program;
•
provide operational support for the Virginia Microelectronics Consortium;
•
to adjust VCU's nongeneral fund authorization for educational and general
programs, sponsored programs and State health services program; and
•
increase student fee expenditure authority for self-supporting
auxiliary enterprises.
The Finance, Investment and Property Committee recommended to the full
Board the approval of the 2002-04 State Operating Budget Request.
The Amendments to the Six-Year Infrastructure Plan were presented. The
amendments include the addition of the Anderson Gallery at a cost of $2.5 mil-
lion; moving the Academic Parking Deck V from the 2006-08 biennium to the
2002-04 biennium with an estimated project cost of $8,000,000 to be funded by
revenue bonds with debt service paid by user fees; and changing the Central
and Student Services Facility to a stand alone dining facility. The new
project scope will be a 57,000 GSF, $18,179,300 building. The consolidated
Student Services portion of the building will be included in a future project. The
Finance, investment and Property Committee recommended to the full Board the
approval of the Amendments to the Six-Year Infrastructure Plan.
Architect Selections for the Inger and Walter Rice Center and the Central
Dining Facility were presented. The firm of Susan Nelson - Warren Byrd, Land-
scape Architects was recommended by the Committee for the Inger and Walter
Rice Center. The firm of Hanbury Evans Newill Vlattas & Co. was recommended
for the Central Dining Facility. The Finance, Investment and Property Committee
recommended to the full Board the approval of the firm of Susan Nelson - War-
ren Byrd Landscape Architects and Hanbury Evans Newill Vlattas & Co.
Leases for 1109 Oak Street and 1015 Floyd Avenue were presented. The
lease at 1109 Oak Street is for a 10,500 square foot vehicle maintenance facility
plus parking spaces for Facilities Management Division's Highway Equipment.
The lease term is January 1, 2002, to December 31, 2006, with three five-year
renewals. The rental rate is $203,175 during the initial five-year term of the
lease. The University will be responsible for all operating costs and maintenance
expenses. The lease at 1015 Floyd Avenue is to install a 900 square foot
equipment shelter and antenna on the roof of the School of Business Building for
Nextel Communications. The successive renewals provide for rent increases of
15 percent. The five-year initial term lease, with (5) five-year renewals after the
initial term of the lease, with successive five-year renewals. The rent is $125,000
for the initial term. Nextel will be responsible for all operating costs and maintenance expenses. The Finance, Investment and Property Committee recommended to the full Board the approval of the leases for 1109 Oak Street and
1015 Floyd Avenue.
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On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held August 9, 2001
Academic and Health Affairs Policy Committee
Minutes of a Meeting held August 8, 2001
Proposal for Restructuring the Department of
Mathematical Sciences into two Separate
Departments: the Department of Mathematics and
Applied Mathematics and the Department of
Statistical Sciences and Operations Research
Proposal to Create a Bachelor of Science Degree in
Forensic Science, College of Humanities and
Sciences
Proposal to Rename the Bachelor of Science Degree in
Recreation, Parks and Tourism to Bachelor of
Science Degree in Recreation, Parks and Sport
Management
Advancement and External Relations Committee
Minutes of a Meeting held August 8, 2001
Audit Committee
Minutes of a Meeting held August 8, 2001
Finance, Investment and Property Committee
Minutes of a Meeting held August 8, 2001
2002-04 State Operating Budget Request
Amendments to Six Year Infrastructure Plan
• Anderson Gallery Addition
• Academic Parking Deck
• Central Dining Facility
Architect Selection for Inger and Walter Rice Center
Architect Selection for Central Dining Facility
Lease for 1109 Oak Street
Lease for 1015 Floyd Avenue
Student Affairs Committee
Minutes of a Meeting held August 8, 2001
proposal to create a Division of Addiction Psychiatry, Department of
Psychiatry, School of Medicine was presented. Several issues were raised con-
cerning the creation of the Division and after discussion the Board approved the
Proposal to Create a Division of Addiction Psychiatry, Department of Psychiatry,
School of Medicine and to convey to the Search Committee the Board's desire to
have a M.D. serve as Chair of the Division and to evaluate the expanding clinical
services. Progress reports are to be presented to the Board.
On motion made and seconded, the Board accepted the Consent
Agenda Information items.
On motion made and seconded, the Board convened into closed ses-
sion to discuss certain personnel matters and matters relating to the performance
of identifiable employees and faculty of VCU and to discuss the performance of
departments or schools of VCU where such matters regarding such individuals
might be affected by such evaluations, including issues related to the President
in his official capacity and to discuss the evaluation of his performance, and in-
cluding the Faculty Appointments and Changes in Status and other Personnel
Actions, and the Incentive Payments for the School of Medicine; to discuss the
acquisition or use of real property for public purpose, or of the disposition of pub-
licly held property, or of plans for the future of a state institution of higher educa-
tion which could affect the value of property owned or desirable for ownership by
such institution, including the acquisition of property on or adjacent to the Academic Campus; to discuss the investing of public funds including the Investment
Report; and to consult with legal counsel pertaining to actual and probable litiga-
tion, and other specific legal matters requiring the provision of legal advice by
counsel, including the Report of the General Counsel; to discuss matters relating
to gifts, bequests, and fundraising activities, including the approval of the Named
Funds Report and Facility Naming Recommendations, and an update on the de-
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velopment activities; and to discuss matters relating to honorary degrees and
special awards, including the Report of the Special Awards Committee as author-
ized by Section 2.2-3711 A(1), A(3), A(6), A(7), A(8) and A(10) of the Virginia
Freedom of Information Act.
Following closed session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed session
meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the closed session
meeting were heard, discussed or considered by the Board of Visitors of Virginia
Commonwealth University.
Roll Call Vote Ayes Nays
Mr. Edward L. Flippen, Rector X
Mr. Ralph L. "Bill" Axselle, Jr. X
Mr. David G. Baldacci Absent
Mr. Timothy L. Gresham X
Dr. Stephen P. Long X
Mr. Steven A. Markel Left before voting
Ms. Laura R. McMichael X
Dr. W. Baxter Perkinson, Jr. X
Mrs. Anne P. Petera Absent
Mr. Monty W. Plymale X
Mr. Harold Y. Pyon X
Ms. E. Janet Riddick X
Mr. Robert E. Rigsby X
Mr. G. Bryan Slater X
Dr. Lindley T. Smith X
Dr. Percy Wootton X
Vote:
Ayes: 13
Nays: 0
ABSENT DURING MEETING: 2
ABSENT DURING VOTING: 3
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On motion made and seconded, the Board accepted the Report of the
President; approved the Recommendations of the Special Awards Committee;
approved the Faculty Appointments and Changes in Status and other Personnel
Actions; approved the Incentive Payments for the School of Medicine Faculty;
approved the Named Funds Report and Facility Naming Recommendations; approved the Acquisition of Property on or adjacent to the Academic Campus; ac-
cepted the closed session Committee Reports; accepted the Report of the Gen-
eral Counsel; and accepted the Report of the Presidential Evaluation Committee.
The meeting was adjourned at 1 p.m.
Edward L. Flippen, Rector
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