MINUTES OF A REGULAR MEETING OF THE
BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
August 9, 2001
A regular meeting of the Board of Visitors of Virginia Commonwealth Uni-
versity was held on Thursday, August 9, 2001, at 9 a.m. in the University Meeting
Center located at 101 North Harrison Street.
Present were Messrs. Flippen, Gresham, Markel, Plymale, Pyon, Rigsby,
Slater and Townes; Drs. Long, Perkinson, Smith and Wootton; and Mrs. Petera.
Absent were Mr. Axselle; and Mesdames McMichael and Riddick. Also present
were Drs. Trani, Huff, Kontos, McDavis, Rhone, Self and Torr; Messrs. Bunce,
Gehing, Timmreck and Wyeth; and Mesdames Jones, Messmer and Price. Mr.
Harlan Harvey, student representative to the Board, was also present.
Mr. Flippen called the meeting to order and welcomed members of the
press.
Mr. Bryan Slater was welcomed to the Board. Mr. Slater is the political
director for the Republican National Committee.
Ms. Yvonne Benner, a former Board member, passed away on Saturday,
August 4, 2001. A scholarship honoring Ms. Benner's memory is being
investigated.
On motion made and seconded, the following Resolution was approved:
WHEREAS Mr. Clarence L. Townes, Jr., joined the Board of Visitors of Virginia
Commonwealth University in 1990;
WHEREAS Mr. Townes has been a leader in Virginia Commonwealth Univer-
sity's transformation into a major research university over the past decade;
WHEREAS, during his tenure on the Board of Visitors, Mr. Townes has lent his
considerable experience and insight to the Academic Policy, Health Affairs,
Property, and Special Awards Committees, and most notably to the Student Af-
fairs Committee where he championed student input and involvement in the in-
stitution;
WHEREAS Mr. Townes also has served on the VCU Real Estate Foundation
Board of Directors;
WHEREAS, in his relationship to VCU and its mission of teaching, research,
service, and patient care, Mr. Townes has had a tremendous influence in the
major achievements of VCU during the 1990s -- from the Virginia Biotechnology
Research Park, to the VCU Health System, to VCU Life Sciences;
THEREFORE, BE IT RESOLVED that the Board of Visitors of Virginia Com-
monwealth University recognizes the longevity of Mr. Townes' commitment and
friendship to this university and the Richmond community, and expresses its
profound admiration for the legacy of leadership that he has established.
The Report of the President followed:
Mr. G. Byran Slater was welcomed to the Board.
Mr. Townes was recognized. Mr. Townes has served VCU for 11 years.
Mr. Townes has had tremendous influence in the major achievements of
VCU during the 1990s from the Virginia Biotechnology Research Park to
the VCU Health System to VCU Life Sciences. Mr. Townes is a
longstanding friend of VCU and the community. Mr. Townes will be
greatly missed.
Ms. Cynthia Schmidt, the first Director of University Marketing, was
introduced. Ms. Schmidt formerly worked for Siddall, Matus & Coughter
as media strategist/Vice President. Ms. Schmidt brings great expertise to
the position, having spent the last 16 years managing both advertising and
public relations campaigns while serving in various leadership roles within
the agency.
Ms. Melissa Jones has accepted a position outside the university as
director of public affairs for Research America. Ms. Jones was with the
University for 12 years and served as Executive Director of VCU's Media
Relations office for seven of the 12 years. Ms. Jones will be missed.
Dr. Robert Andrews, Faculty Senate President, was introduced. Dr.
Wesley Poynor, out-going president, was thanked for the contributions
made during the past year.
Enrollment statistics were presented.
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Dr. Wootton reported for Academic and Health Affairs Committee. The
VCU School of Medicine - INOVA Division was presented. The Academic and
Health Affairs Policy Committee recommended to the full Board the approval of
the University to seek SCHEV approval to establish the VCU School of
Medicine - INOVA Division campus in Fairfax, Virginia and the approval to
authorize the President to negotiate and sign a revised agreement with the
INOVA Health System, and provide information to the Board subsequent to com-
pletion of the agreement.
VCU's ROlE Institutional Measures were presented for information. After
discussion, the Committee decided to review the changes at the November,
2001, meeting of the Academic and Health Affairs Committee, prior to submitting the document to SCHEV.
the document to SCHEV.
The following reports were presented for information: a report on Improv-
ing Academic Quality; Enrollment Reports for Summer Studies and Fall Enroll-
ment; a Report on Degrees Awarded; a Report on Grants, Contracts, and Intel-
lectual Property; and the VCU Health System Financial Statements for the 11
Months Ending May 31, 2001.
Dr. Perkinson reported for the Advancement and External Relations
Committee. The Vice President for Government and Community Affairs pre-
sented the State, Local and Community Relations Report for information. An up- date on the marketing initiative and media services was presented for informa- tion. Melissa Jones bid farewell to the University. Ms. Jones has accepted a po-
date on the marketing initiative and media services was presented for informa- tion. Melissa Jones bid farewell to the University. Ms. Jones has accepted a po-
tion. Melissa Jones bid farewell to the University. Ms. Jones has accepted a po-
-
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sition as Director of Public Affairs for Research America. Ms. Cynthia Schmidt
was introduced as VCU's first Director of University Marketing.
Mr. Markel reported for the Finance, Investment and Property Committee.
The Request for Proposals (RFP) for Travel Management Services was pre-
sented. Procurement and Payment is seeking approval to establish a new contract(s) for travel management services for the University. The services include
travel planning, scheduling, and purchase of air and rail tickets for University
travelers. The purpose of the proposals is to establish a contract with one or
more travel management firms to provide travel (air and rail) management serv-
ices for the University. The Finance, Investment and Property Committee recommended to the full Board the approval to issue a RFP to establish a travel
management contract(s) for a period of one-year with 6 one-year renewal op-
tions. Total expenditures against any resulting contract(s) should not exceed
$3,000,000 annually.
An Amendment to the Six-Year Infrastructure Plan for the VCU School of
Medicine - INOVA Division: Medical Education Building was presented. The
amendment will enable construction and equipping of the University's component
of space in the new INOVA building subject to required State approvals. Estab-
lishment of the off-campus facility will provide superior clinical training for medical
students and residents, increased access to effective clinical resources, continu-
ing medical education programs to caregivers and increased regional research
capability. The Finance, Investment and Property Committee recommended to
the full Board the approval of an amendment to the Six-Year Infrastructure Plan
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2002-04 biennium total to add the VCU School of Medicine - INOVA Division
Medical Education Building at a cost of $4 million. The $4 million is requested
from the General Fund.
The following reports were presented for information:
An update on the status of the purchase of Capitol Medical Center
The 2002-04 State Budget Development Calendar
Notification of the contract award for Baruch Auditorium Renovations (Daniel
& Company)
Financial reports including:
The Virginia Commonwealth University Health System Financial
Statements for the Eleven Months ending May 31, 2001; and
The University Quarterly Budget Performance Report as of June 30,
2001
• The Virginia Biotechnology Research Park Authority Summary of Oc-
cupancy/Lease Intent and the Capital Project Status Report.
Mr. Gresham reported for the Student Affairs Committee. The following
reports were presented for information: Enrollment Reports for Summer Studies
Enrollment and Fall Enrollment; the Honor System Annual Report; Retention Up-
date; Housing Update; the New Student Orientation; and the Student Activities
Programming.
On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held May 18, 2001
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Minutes of a Joint Meeting of the Board of Visitors of
Virginia Commonwealth University and the Board of
Directors of the VCU Health System Authority held
June 7, 2001
Academic and Health Affairs Policy Committee
Minutes of a Meeting held May 17, 2001
VCU School of Medicine - INOVA Division
Advancement and External Relations Committee
Minutes of a Meeting held May 17, 2001
Audit Committee
Minutes of a Meeting held May 17, 2001
Finance, Investment and Property Committee
Minutes of a Meeting held May 17, 2001
Request for Proposals: Travel Management Services
Amendment to Six-Year Infrastructure Plan for VCU
School of Medicine - INOVA Division: Medical
Education Building
Student Affairs Committee
Minutes of a Meeting held May 17, 2001
On motion made and seconded, the Board accepted the Consent
Agenda Information items.
Mr. Flippen appointed the following members of the Board to serve on
the Presidential Evaluation Committee: Dr. W. Baxter Perkinson, Jr., Chair, Dr.
Lindley T. Smith, Mr. Steven A. Markel, Mr. Robert L. Rigsby; and Mrs. Anne P.
Petera.
Dr. Smith reported for the Nominating Committee for Officers and the
Executive Committee. The Committee nominated Dr. W. Baxter Perkinson, Jr.,
Vice-Rector; Dr. Lindley T. Smith, Secretary; and Mr. Steven A. Markel and Mrs.
Anne P. Petera to serve as members-at-large. On motion made and seconded,
the Board approved the slate of officers and Executive Committee members as
presented.
Under New Business: Dr. Wootton is concerned with the nursing
shortage in the Commonwealth and what VCU is doing to address the shortage
of nursing in the Commonwealth and nationwide. Dr. Wootton has asked the
Rector, the President, and the Vice President for Health Sciences in conjunction
with the Dean of the School of Nursing to prepare an educational program, with a
specific plan in mind, to address the shortage. The plan is to be presented to the
Board for consideration.
On motion made and seconded, the Board convened into closed ses-
sion to discuss certain personnel matters and matters relating to the performance
of identifiable employees and faculty of VCU, including Faculty Appointments and
Changes in Status and other Personnel Actions, the Annual Reappointment of
the Affiliate and Clinical Faculty, and the Report of the President; and to discuss
the performance of departments or schools of VCU where such matters regarding such individuals might be affected by such evaluation, including Audit Re-
ports of individually identified departments and/or schools; to discuss the condi-
tion, acquisition or use of real property for public purpose, or of the disposition of
publicly held property, or of plans for the future of a state institution of higher
education which could affect the value of property owned or desirable for owner-
ship by such institution including the acquisition of property on or adjacent to the
Academic Campus; and to consult with legal counsel pertaining to actual and
probable litigation and other specific legal matters requiring the provision of legal
advice by counsel, including the Report of the General Counsel; and to discuss
matters relating to gifts, bequests, and fundraising activities, including the ap-
proval of the Named Funds Report and Facility Naming Recommendations and a
Development Report as authorized by Section 2.1-344 A(1), A(3), A(7) and A(8)
of the Virginia Freedom of Information Act.
Following closed session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed session
meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the closed session
meeting were heard, discussed or considered by the Board of Visitors of Virginia
Commonwealth University.
Roll Call Vote Ayes Nays
Mr. Edward L. Flippen, Rector X
Mr. Ralph L. "Bill" Axselle, Jr. Absent
Mr. Timothy L. Gresham X
Dr. Stephen P. Long X
Mr. Steven A. Markel X
Ms. Laura R. McMichael Absent
Dr. W. Baxter Perkinson, Jr. X
Mrs. Anne P. Petera X
Mr. Monty W. Plymale X
Mr. Harold Y. Pyon X
Ms. E. Janet Riddick Absent
Mr. Robert E. Rigsby X
Mr. G. Bryan Slater X
Dr. Lindley T. Smith X
Mr. Clarence L. Townes, Jr. X
Dr. Percy Wootton X
Vote:
Ayes: 13
Nays: 0
ABSENT DURING MEETING: 3
ABSENT DURING VOTING: 3
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On motion made and seconded, the Board accepted the Report of the
President; approved the Faculty Appointments and Changes in Status and other
Personnel Actions; approved the Named Funds Report and Facility Naming Rec-
ommendations; approved the Annual Reappointment of the Affiliate and Clinical
Faculty; approved the Acquisition of Property on or adjacent to the Academic
Campus and concurred with the VCU Real Estate Foundation's Acquisition of
Property adjacent to the Academic Campus; and accepted the closed session
Committee Reports.
The meeting was adjourned at 11 a.m.
Edward L. Flippen, Rector
Lindley T. Smith, Secretary
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