MINUTES OF A REGULAR MEETING OF THE
BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
May 18, 2001
A regular meeting of the Board of Visitors of Virginia Commonwealth University was held on Friday, May 18, 2001, at 9 a.m. in the University Meeting
Center located at 101 North Harrison Street.
Present were Messrs. Flippen (Rector), Axselle, Gresham, Townes and
Weinberg; Drs. Long, Perkinson, Smith and Wootton; and Mesdames Miles and
Petera. Messrs. Markel, Plymale, Pyon and Rigsby; and Ms. Benner were ab-
sent. Also present were Drs. Trani, Cummins, Huff, Kontos, McDavis, Rhone,
Self and Torr; Messrs. Blanks, Bunce, Gehring, Ross, Timmreck and Wyeth; and
Mesdames Jones, Messmer and Price.
Mr. Flippen called the meeting to order and introduced members of the
press.
The Report of the President followed:
Mr. Clarence L. Townes, Jr. and Mr. Jay M. Weinberg's terms expire on
July 1, 2001. Mr. Townes has served on the VCU Board for 11 years.
Mr. Townes has had a tremendous influence in the major achievements
of VCU during the 1990s from the Virginia Biotechnology Research Park
to the VCU Health System to VCU Life Sciences. Mr. Townes is a long-
standing friend of the institution and the community, and VCU will greatly
miss Mr. Townes' wisdom and guidance.
Mr. Jay M. Weinberg has been at the center of the policy of the University
during the 1990s and, as such, has been key in positioning VCU and the
VCU Health System for achieving greater national recognition in the 21st
century. Mr. Weinberg served as Vice Rector from 1996 to 1997 and was
Rector from 1997 to 1999. The 90s were critical years of decision-making
on the part of VCU's infrastructure investment, strategic planning for the
academic health center, and establishing priorities for VCU in the 21st
century, most especially life sciences. Mr. Weinberg has exceptional and
dedicated service to VCU and higher education in Virginia.
Mr. Harlan Benjamin Harvey, the Board of Visitors Scholarship recipient,
was introduced. The award recognizes achievements of an outstanding
undergraduate student. Ben is a junior in the College of Humanities and
Sciences majoring in Chemistry and biology with a grade point average of
3.97. Ben is a member of VCU's Honors Program.
Ms. Negar Golesorkhi was thanked for participation with the Board as the
Student Representative to the Board. Ms. Golesorkhi will graduate from
VCU's School of Medicine in May 2002. Ms. Golesorkhi is an
accomplished student leader and has served the Board with a high degree
of competence and commitment.
Members of the faculty and students achieving major recognition during
the 2000-2001 academic year were introduced. The students are:
Ms. Brandy N. Rutledge, Ms. Melissa Singletary, and Ms. Monica Little.
Faculty members introduced were: Dr. Puru Jena, Dr. David J. Urban,
Dr. Charles Bleick, Dr. Laura Browder, Ms. Debra Hearington,
Dr. Kathleen Heubach, Dr. Dianne Koontz-Lowman, Ms. Christina
Lindholm, Dr. Michael Sheridan, Dr. Mark Wood, Dr. Donald J.
Abraham, Dr. Peter deFur, Professor Jelly Helm, Dr. Rosalyn S. Hobson,
Dr. Gerald Miller and Professor Joe Seipel.
The following appointments by the Rector were announced. Dr. Lindley T.
Smith was reappointed to the VCU Health System; Dr. Stephen P. Long was appointed to the VCU Health System to replace Mr. Jay M. Weinberg; Mr. Ralph L.
"Bill" Axselle was appointed to served on the VCU Real Estate Foundation; Mr.
Steven A. Markel was appointed to the VCU Foundation; and Dr. W. Baxter Per-
kinson was appointed to the Intellectual Properties Foundation.
On motion made and seconded, the following resolution was approved:
WHEREAS the Massey family and the Massey Foundation exemplify the highest
standards of philanthropy and service to higher education;
WHEREAS the Masseys, through their support of the Massey Cancer Center of
Virginia Commonwealth University, are ensuring that VCU researchers are pre-
pared to wage the war on cancer;
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WHEREAS the most recent $10-million gift from the Massey family and the
Massey Foundation will lead the way toward achieving the $71-million fund-
raising goal on behalf of the mission of the Massey Cancer Center;
WHEREAS through this gift and a longstanding record of giving, the members of
this dedicated and generous family continue to exhibit the highest level of con-
cern for the outcome of cancer patients;
THEREFORE, BE IT RESOLVED that the Board of Visitors of Virginia Com-
monwealth University expresses its deepest appreciation and admiration for the
Massey family and the Massey Foundation.
The 2001-02 Budget Plan and Long Range Plans were presented. On
motion made and seconded, the 2001-02 Revised University Budget Plan and
Update to the Long Range Plans including the 2001-02 Tuition and Fee recom-
mendations were approved.
The Vice Provost for University Outreach presented an update on the
marketing initiative and media services for information.
Dr. Wootton reported for the Academic and Health Affairs Committee.
The new degree program, Master of Science in Dentistry, was presented. Ad-
mission to the MS in Dentistry program is open to applicants having completed a
dentistry first professional degree and passed Part 1 of the National Board Dental
Examination. Students are selected for admission based on dental school grade
point averages, National Dental Board scores, a personal history and goals
statement, letters of recommendation, and a personal interview. The Graduate
Record Examination is not required. Students for whom English is a second lan-
guage must submit a score of at least 550 on the Test of English as a Foreign
Language (TOEFL). The Academic and Health Affairs Policy Committee rec-
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ommended to the full Board the new degree program for the Master of Science in
Dentistry.
A Report of the Institutional Effectiveness - Institutional Measures and a
report on the VCUHS Authority Financial Statements for the Nine Months Ending
March 31, 2001, were presented for information.
Dr. Perkinson reported for the Advancement and External Relations
Committee. The Vice President for Government and Community Affairs pre-
sented the State, Local and Community Relations Report for information. On the
state level, the full indigent care funding for the biennium can be provided by the
Department of Medical Assistance Services through administrative means. On
the federal level, the Director of Federal Relations, Dietra Trent, has resigned to
assume the position of Deputy Director of Mark Warner's gubernatorial cam-
paign. The Vice President for Government and Community Relations will be de-
voting more time to federal relations with Ms. Trent's departure. VCU's number
one federal priority continues to be the Massey Cancer Center.
Dr. Perkinson reported for the Finance, Investment and Property Com-
mittee. The easement for Linden Street closing was presented. VCU has re-
quested the City of Richmond to abandon the section of Linden Street between
West Main and West Cary Streets. Upon abandonment, the University will close
the street to vehicular traffic and undertake landscape improvement to establish
a pedestrian way. The City of Richmond will still own the utilities that cross the
property, which requires granting a 16x444 foot easement so the City can con-
tinue to have access to the underground utilities for maintenance and repairs.
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The easement will be centered on Linden Street and run the full length of the
street. The Finance, Investment and Property Committee recommended to the
full Board the approval to grant an easement to the City across University-owned
land to provide the City access to utilities for maintenance and repair purposes.
The project plans for the Bowe Street Parking Deck were presented. The
project adds 440 parking spaces, a weight room, art studios, and related support
space to the surface parking lot north of the Sports Medicine Building. The
parking deck will be used for daily and event parking. The Finance, Investment
and Property Committee recommended to the full Board the approval of the proj-
ect plans for the Bowe Street Parking Deck.
A request for proposals for the VCU Dental Store was presented. VCU
Business Services is seeking a contractor to provide operational and manage-
ment services for the VCU Dental Store. The intent is to solicit proposals estab-
lishing a contract through competitive negotiations with a firm to provide the
services and products necessary to operate a successful dental supply store.
The anticipated sales volume of the contract is estimated to be approximately
$1,800,000 annually. The Finance, Investment and Property Committee recom-
mended to the full Board the approval for solicitation of proposals to provide a
comprehensive dental supply store to support the VCU School of Dentistry.
A request for proposals (RFP) for the Serial Subscription Services was
presented. The VCU Libraries is seeking to obtain serial subscription manage-
ment services. The resulting contract will provide a broad array of paper and
electronic periodical subscriptions published worldwide covering various subject
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and academic disciplines. The purpose of the RFP is to establish contracts with
two or more serial subscription management services firms that will obtain and
manage subscriptions for serial publication. The Finance, Investment and Prop-
erty Committee recommended to the full Board the approval of the request for
proposals for the Serial Subscription Services.
The lease for the VCU Police Department at 1101 West Marshall Street
was presented. The VCU Police Department will operate the Carver Neighbor-
hood Community Police Office as a neighborhood precinct funded by a federal
grant. The precinct will provide a safe, secure living and work environment
through the development of various community-based crime prevention activities
and initiatives in conjunction with traditional police practices. The lease is for approximately 225 square feet in the West Broad Street Housing Complex. The
initial term is July 1, 2001, to June 30, 2006, with an annual 3% escalation and
one-five year renewal after the initial term of the lease. For the first year of the
initial term, the proposed rental rate will be $2,723 annually or $12.10 per square
foot. The rent will increase 3% each year beginning in year two of the lease.
The Finance, Investment and Property Committee recommended to the full
Board the approval of the lease at 1101 West Marshall Street.
The lease at 1103 West Marshall Street was presented. The lease is for
approximately 3,000 square feet in the West Broad Street Housing Complex at
1103 West Marshall Street. The Office of Community Programs will operate the
Carver-VCU Partnership and the AmeriCorps Program at VCU at the proposed
location. VCU Community Programs will lease the space from the VCU Real
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Estate Foundation for a five-year initial term, with one five-year renewal after the
initial term of the lease. The Finance, Investment and Property Committee recommended to the full Board the approval of the lease at 1103 West Marshall
Street.
The lease for 1106-1108 West Broad Street was presented. The lease is
for approximately 4,600 square feet in the West Broad Street Housing Complex.
The lease will permit Business Services to consolidate the majority of the Parking
and Transportation staff in one location to provide greater operational efficiency.
Additionally, Business Services will vacate space in the N Deck Parking Opera-
tions' offices to allow for an expansion of the VCU Health System Daycare Cen-
ter. The initial term of the lease is July 1, 2001, to June 30, 2006, with annual
3% escalation and one five-year renewal after the initial term of the lease. The
first year rental rate will be $55,200 annually or $12.00 per square foot. The rent
will increase 3% each year beginning in year two of the lease. The Finance, In-
vestment and Property Committee recommended to the full Board approval of
the lease at 1106-1108 West Broad Street.
The following reports were presented for information: Virginia Common-
wealth University Health System Authority Financial Statements for the Nine
Months Ending March 31, 2001; the University Quarterly Budget Performance
Report: March 31, 2001; 2002-2008 Six-Year Infrastructure Plan; Architect Se-
lection for Baruch Auditorium Renovation; notification of Contract Awards for
McGuire Hall HVAC Repairs, Oliver Hall Sprinkler System, and MCV Campus
Housekeeping Services; the Statement of Investment Objectives, Policies and
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Guidelines for the Operating Pool; the Virginia Biotechnology Research Park
Authority Summary of Occupancy/Lease Intent; and the Capital Project Status
Report.
Mr. Gresham reported for the Student Affairs Committee. An update on
1100 West Broad Street Housing, an update on Retention Activities, an update
on Student Testing, Advising and Registration Program (STAR), and a report on
the Honor System were presented for information.
The following students from the MCV Campus were introduced: Matt Lee,
President-elect, SGA; Randy Booton, Vice President-elect for Social Events;
Justin Gunther, Vice President-elect for Student Life; and Christy Coleman, Vice
President-elect for Philanthropy. Dr. Robert Andrews, President-elect for the
Faculty Senate, was also introduced.
On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held February 8, 2001
Resolution Regarding Faculty Salaries for VCU
Academic and Health Affairs Policy Committee
Minutes of a Meeting held February 7, 2001
New Degree Program - Master of Science in Dentistry
Audit Committee
Minutes of a Meeting held February 7, 2001
Executive Committee
Minutes of a Meeting held May 1, 2001
Finance, Investment and Property Committee
Minutes of a Meeting held February 7, 2001
Easement for Linden Street Closing
Project Plans for Bowe Street Parking Deck
Request for Proposals for Dental Store
Request for Proposals for Serial Subscription Services
Lease for 1101 West Marshall Street
Lease for 1103 West Marshall Street
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Lease for 1106 -1108 West Broad Street
Student Affairs Committee
Minutes of a Meeting held February 7, 2001
On motion made and seconded, the Consent Agenda items for Informa-
tion were accepted.
Mr. Townes reported for the Nominating Committee for Rector. The
Committee members were Mr. Clarence L. Townes, Dr. Lindley T. Smith, Dr.
Percy Wootton and Mr. Jay M. Weinberg. The Committee recommended that
Mr. Edward L. Flippen be re-elected Rector to the Board. On motion made and
seconded, the Board approved the reelection of Mr. Flippen as Rector of the
Board effective July 1, 2001.
Mr. Flippen appointed the Nominating Committee for Officers and Execu-
tive Committee. Members are Dr. Smith, Chair, Dr. Wootton and Mr. Markel.
On motion made and seconded, the Board convened into closed session to
discuss certain personnel matters and matters relating to the performance of
identifiable employees and faculty of VCU, including Faculty Appointments and
Changes in Status and other Personnel Actions, Promotion and Tenure Recom-
mendations, the VCU Clinical Faculty Salaries for the School of Medicine for
2001-2002, and the Proposed Dental Faculty Practice Earnings Increase for
2001-2002; to discuss the performance of departments or schools of VCU where
such matters regarding such individuals might be affected by such evaluation,
including Audit Reports of individually identified departments and/or schools; to
discuss the condition, acquisition or use of real property for public purpose, or of
f
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the disposition of publicly held property, or of plans for the future of a state insti-
tution of higher education which could affect the value of property owned or de-
sirable for ownership by such institution including the acquisition of property on or
adjacent to the Academic Campus and the sale of property adjacent to the MCV
Campus; to consult with legal counsel pertaining to actual and probable litigation
and other specific legal matters requiring the provision of legal advice by counsel,
including the Report of the General Counsel; to discuss the investment of public
funds including Investment Reports; and to discuss matters relating to gifts, be-
quests, and fundraising activities, including the approval of the Named Funds
Report and Facility Naming Recommendations and a Development Report as au-
thorized by Sections 2.1-344 A(1), A(3), A(6), A(7) and A(8) of the Virginia Free-
dom of Information Act.
Following closed session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed session
meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the closed session
meeting were heard, discussed or considered by the Board of Visitors of Virginia
Commonwealth University.
Roll Call Vote Ayes Nays
Mr. Edward L. Flippen, Rector X
Mr. Ralph L. "Bill" Axselle, Jr. X
Ms. Yvonne E. R. Benner Absent
Mr. Timothy L. Gresham X
Dr. Stephen P. Long X
Mr. Steven A. Markel Absent
Ms. Angela Miles X
Dr. W. Baxter Perkinson, Jr. X
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Roll Call Vote (continued) Ayes Nays
Mrs. Anne P. Petera X
Mr. Monty W. Plymale Absent
Mr. Harold Y. Pyon Absent
Mr. Robert E. Rigsby Absent
Dr. Lindley T. Smith X
Mr. Clarence L. Townes, Jr. X
Mr. Jay M. Weinberg X
Dr. Percy Wootton X
Vote:
Ayes: 11
Nays: 0
ABSENT DURING MEETING: 5
ABSENT DURING VOTING: 5
On motion made and seconded, the Board accepted the Report of the
President; approved the Faculty Appointments and Changes in Status and other
personnel actions, as amended and including the appointment of Sue Ann
Messmer as Vice President for University Outreach, approved the Promotion and
Tenure Recommendations; approved the VCU Clinical Faculty Salaries for the
School of Medicine 2001-2002; approved the proposed Dental Faculty Practice
Earnings Increases 2001-2002; approved the acquisition of property on or adja-
cent to the Academic Campus and the sale of property adjacent to the MCV
Campus subject to stated understandings; accepted closed session Committee
Reports; and accepted the report of the General Counsel.
The meeting was adjourned at 12:30 p.m.
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Lindley T. Smith, SecretaryEdward L. Flippen, Recto
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