MINUTES OF A REGULAR MEETING OF THE
BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
August 12, 1999
A regular meeting of the Board of Visitors of Virginia Commonwealth Uni-
versity was held on Thursday, August 12, 1999, at 1:30 p.m. in the University
Meeting Center located at 101 North Harrison Street.
Present were Drs. White (Rector), Smith and Wootton; Messrs. DeRusha,
Flippen, Gresham, Pyon, Rigsby, Smith and Townes; and Ms. Miles. Messrs.
Markel, and Weinberg; Dr. Perkinson; and Mesdames Benner and Powell were
absent. Also present were Drs. Trani, Dewey, McDavis, Rhone and Self;
Messrs. Bunce, Gehring, Ross and Timmreck; and Mesdames Gonzales, Jones,
Messmer, and Price.
Dr. White called the meeting to order and welcomed Secretary of Educa-
tion Wilbert Bryant. The Report of the President followed:
Surgeons at Virginia Commonwealth University's Medical College of
Virginia Hospitals continue to receive positive national media coverage on
groundbreaking living, unrelated donor liver transplant surgery. Doctors
and celebrated patients have appeared on CBS This Morning; CNN;
ABC's Good Morning America; and television affiliates across the country.
Stories also have appeared in The Washington Post and USA Today.
Coverage is expected in The Wall Street Journal; People magazine; and
The New York Times. Also, CNN's coverage includes airing the story on
the network's close-circuit television system which airs in doctors' offices
across the country.
VCU has received 6,717 freshman applications, 949 more than 1998
during the same time frame. The increase represents a 16% increase in
applications and a 41 percent increase since Fall 1996 when VCU
received 4,732 freshman applications.
The quality of the Fall 1999 class will be as strong or stronger than ever;
the average high school GPA is currently at 1998's level (3.02) and the
average SAT score is also at the 1998 level (1024). In 1998 eight
students who ranked first in the graduating class had indicated the desire
to attend VCU in the Fall; currently there are 17 students ranked first in the
high school class who will be attending VCU in the Fall 1999. Further-
more, the number of freshmen ranked in the top 10 percent of the high
school class who will be attending VCU has increased from 243 to 280.
The percentage of minorities in the freshman class has increased from 36
percent to 39 percent. There has been a significant increase in the
number of African-American freshmen who plan to enroll at VCU, from
521 in 1998 to 643 in 1999 (a 23 percent increase). The number of Asian
freshmen increased from 203 in Fall 1998 to 253 in Fall 1999 (a 25
percent increase).
Dr. Smith reported for the Academic and Health Affairs Policy Committee.
The Intellectual Properties Policy of Virginia Commonwealth University was presented. In May 1988, the Board of Visitors approved the original Intellectual
Properties Policy of VCU. The Academic and Health Affairs Policy Committee
was asked to approve changes in the policy to reflect the role of the Intellectual
Property Foundation. Other changes were editorial in nature. The Academic
and Health Affairs Policy Committee recommended to the Board the approval of
the changes to the Intellectual Properties Policy of Virginia Commonwealth Uni-
versity.
An enrollment report for the Summer 1999 was presented. VCU contin-
ues to offer comprehensive, flexible summer programming, scheduling on-
campus and off-campus sections. Preliminary figures for the Summer 1999 session show an enrollment of 8,642 students, an increase of 151 over Summer
1998. Preliminary enrollment figures for Fall 1999 were presented to the Com-
mittee by the Vice Provost for University Outreach. Enrollment as of August 11,
1999, was 17,566, with an official projection of 23,210 for Fall 1999, compared
with an enrollment of 23,125 for Fall 1998.
A report on Degrees Awarded was presented. The Provost and Vice
President for Academic Affairs reported the total number of degrees and certifi-
cates awarded for the 1998-99 academic year. Three thousand nine hundred
and fifty-three degrees and certificates were awarded, an increase of six degrees
and certificates from the previous year.
Medical College of Virginia Hospitals Finances - Statistical and Financial
Summary for Fiscal Year 1999: Eleven Months Ending May 1999 were presented. The report covered patient volume, operating revenue, operating ex-
penses, and other key indicators.
An Update on Ensuring the Long-Term Viability of VCU's Academic Health
Center - A Response to Senate Joint Resolution No. 464 was presented.
Key highlights of the University's response to Senate Joint Resolution No. 464
included: the resolution directs the Joint Commission on Health Care, in coop-
eration with the Commonwealth's academic health centers, the State Council of
Higher Education for Virginia, and the Senate Finance and House Appropriations
Committees, to study current and future financial and operational issues affecting
the Commonwealth's academic health centers.
The proposal for the Division of Theatre and Music, School of the Arts was
presented. The Committee was informed that the School of the Arts proposes to
combine the departments of Music and Theatre into the Division of Theatre and
Music. Specific plans for the new division were discussed with the Committee.
Mr. Townes reported for the Advancement and External Relations Com-
mittee. The Governmental and Community Relations and Media Relations re-
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ports were presented. VCU continues to receive national coverage for the liver
transplant program. The program received recognition on the front page of the
New York Times as well as being featured several times on CNN.
Dr. Wootton reported for the Audit Committee. A status report on the Year
2000 Project was presented for information by the Office for Information Tech-
nology.
Mr. Smith reported for the Finance, Investment and Property Committee.
The Architect Selection for the Massey Cancer Center Addition was presented.
The project is for conceptual design services to construct a 60,000 GSF research
facility with a 300-car parking deck on the MCV Campus. The addition will be
constructed on the site currently occupied by Randolph Minor Hall, which is adja-
cent to and south of the existing Massey Cancer Center, and the project includes
demolition of Randolph Minor Hall. The recommended firm is Shepley Bulfinch
Richardson and Abbott. The construction budget is $19,200,000 with a project
budget of $25,950,400. The Finance, Investment and Property Committee recommended to the Board the approval of the architect selection for the Massey
Cancer Center Addition.
The Architect Selection for the Renovations to University Libraries was
presented. The project renovates space in James Branch Cabell Library on the
Academic Campus and the Tompkins-McCaw Library on the MCV Campus.
Renovations to both libraries include technology, space, and system upgrades to
serve the large student commuter population, allow for the creation of new study
areas, and make information more accessible and user-friendly for students,
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staff, faculty, and visitors. The construction budget is $2,100,000 with a project
budget of $3,300,000. The recommended firm is Tymoff + Moss. The Finance,
Investment and Property Committee recommended to the Board the approval of
the architect selection for the University Libraries.
The Architect Selection for the Hibbs Building Classroom Renovations
was presented. The project involves the renovation of 22 classrooms on the
second, third and fourth floors of the Hibbs Building to enhance the learning ex-
perience by renovating classroom walls, floors, and ceilings, providing state-of-
the-art technology capability, and replacing outdated furniture. The construction
budget is $682,000 with a project budget of $1,705,000. The recommended firm
is Gauthier, Alvarado & Associates, Inc. The Finance, Investment and Property
Committee recommended to the Board the approval of the architect selection for
the Hibbs Building Classroom Renovations.
The Architect Selection for the Business Building Classroom Renovations
was presented. The project includes the renovation of 36 classrooms in the
Business Building to enhance the learning experience by renovating classroom
walls, floors, and ceilings, providing state-of-the-art technology capability, and
replacing outdated classroom furniture. The construction budget is $755,000
with a project budget of $1,886,000. The recommended firm is LKPW Architects,
LLP. The Finance, Investment and Property Committee recommended to the
Board the approval of the Architect Selection for the Business Building Class-
room Renovations.
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The Project Plans for the Sports Medicine Building were presented. The
purpose of the project is to construct a 42,000 GSF VCU Sports Medicine Building immediately west of the Stuart C. Siegel Center on West Broad Street. The
building will house the MCVH Sports Medicine Center, Student Health Services,
and offices for the Department of Intercollegiate Athletics and the VCU
SportsCenter Graduate Program, and a multifunctional pre-event conference and
meeting space. The construction budget is $4,960,000 with a total budget of
$6,962,000. The Finance, Investment and Property Committee recommended to
the Board the approval of the project plans for the Sports Medicine Building.
The Amendment to the Six-Year Capital Plan for the Bowe Street Parking
Deck was presented. The Finance, Investment and Property Committee recom-
mended to the Board the approval of the Amendment to the Six-Year Capital
Plan 2000-02 biennium total to $153,853,000 to add Bowe Street Parking Deck
valued at $5,000,000.
The Amendment to the Six-Year Capital Plan for the Sports Backers Sta-
dium, Phase III was presented. The Finance, Investment and Property Commit-
tee recommended to the Board the approval of the Amendment to the Six-Year
Capital Plan 1998-2000 biennium total to $105,187,450 to include the $1.2 mil-
lion phase of the Sports Backer Stadium.
The Architect Selection for the Sports Backers Stadium, Phase III was
presented. The purpose of the project is to add a pressbox, skybox, administrative offices and support space for the regional track and soccer center to be
shared by Virginia Commonwealth University, Virginia Union University, the City
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and the Metropolitan Richmond Sports Backers. The construction budget is
$885,000 with a project budget of $1,200,000. The recommended firm is Dun-
bar, Milby, Williams, Pittman & Vaughan. The Finance, Investment, and Property
Committee recommended to the Board the approval of the Architect Selection for
the Sports Backers Stadium, Phase III.
The Request for Proposals (RFP) for the Parking and Transportation Pri-
vatization Term Contract was presented. The RFP is to establish a contract with
one or more contractors to furnish all labor, materials, supplies and equipment
necessary to facilitate parking enforcement, operation of parking facilities and
special event staffing. The contract amount is anticipated to be between
$1,000,000 and $1,500,000 annually. The Finance, Investment and Property
Committee recommended to the Board the approval of the Request for Proposals
for the Parking and Transportation Privatization Term Contract.
The Lease at 1116-1118 Floyd Avenue was presented. The lease is for
approximately 4,480 square feet of office and classroom space at 1116-1118
Floyd Avenue for the Virginia Commonwealth University Autism Center of Vir-
ginia with an initial term of fourteen months commencing August 1, 1999. After
the initial fourteen-month term, VCU will enter into a two-year extension of lease
at an annual rate of $24,720. The Finance, Investment and Property Committee
recommended to the Board the concurrence with the MCV Foundation to enter
into a lease at 1116-1118 Floyd Avenue and approval of the extension after the
initial 14 months.
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The Biotech One Build-Out Improvements were presented. The improve-
ments include: the build-out of the remaining space, the installation of the additional air handler, and the upgrade to the building controls' system. The expen-
diture will be funded from the bond proceeds remaining from the refinancing of
Biotech One. The expenditures are not to exceed $319,947. The build-out im-
provements are to accommodate two tenants: Immunotox, Inc. and Allos
Therapeautics. The Finance, Investment and Property Committee recommended
to the Board the approval of the Biotech One Build-Out Improvements.
The Finance, Investment and Property Committee recommended to the
Board the approval of the following lease amendments at Biotech One: Allos
Therapeutics, Inc.; Immunotox, Inc.; and the Virginia Department of Transporta-
tion.
The Transfer of Quasi-Endowment Funds was presented. The Department of Chemistry is requesting the use of $650,000 of the Mary E. Kapp fund to
support new faculty research and laboratory startup costs, which is consistent
with the purpose established by the donor. The Department of Human Genetics
is requesting the use of the funds from the Roscoe Hughes Human Genetics
Fund to meet critical teaching, research and clinical needs. During the 1999-00
fiscal year, the MCV Physicians will establish a permanent endowment fund at
the MCV Foundation to provide support for a professorship in the Human Genet-
ics Department. The Finance, Investment and Property Committee recom-
mended to the Board the approval of the Transfer of Quasi-Endowment Funds.
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The Notifications of Contract Award was presented for information. The
contract for the VCU Alumni House Renovations was awarded to Prestige Con-
struction Group, Inc. The VCU Alumni House renovations has a construction
budget of $499,500 with a total budget of $630,450. The contract for the Sanger
Hall renovations for elevator upgrades was awarded to Montgomery Kone, Inc.
The Sanger Hall renovations has a construction budget of $1,800,000 with a total
budget of $2,049,107.
The Impact of the Six-Year Capital Plan (2000-02) on Operating Budget
and Deferred Maintenance Backlog was reviewed, as well as an update on the
Implementation Plan of the Security Management Survey.
A report on the VCU School of Engineering Foundation, the Medical Col-
lege of Virginia Hospitals Finances as of May 1999, the Quarterly Budget Per-
formance Report for June 30, 1999, the Virginia Biotechnology Research Park
Authority Leasing Report and the Capital Project Status Report were presented
for information.
Mr. Rigsby reported for the Student Affairs Committee. Enrollment Re-
ports for Summer 1999 and Fall 1999 were presented for information. VCU con-
tinues to offer comprehensive, flexible summer programming, scheduling on-
campus and off-campus sections. Preliminary figures for the Summer 1999 session show an enrollment of 8,642 students, an increase of 151 over Summer
1998. Preliminary enrollment figures for Fall 1999 were presented to the Committee by the Vice Provost for University Outreach. Enrollment as of August 11,
,
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1999, is 17,566, with an official projection of 23,210 for Fall 1999, compared with
an enrollment of 23,125 for Fall 1998.
The Honor System Annual Report was presented. The VCU Honor Sys-
tem requires the Provost and Vice President for Academic Affairs to report annu-
ally to the Board of Visitors on the status of academic integrity on the two cam-
puses of Virginia Commonwealth University. The Student Affairs Committee re-
ceived the 1998-99 Annual Report of the Virginia Commonwealth University
Honor System, which showed the number of students involved and the types of
charges made.
An Update on the College Student Drinking Foundational Plan was presented. The Board of Visitors approved the Foundational Plan to Reduce Illegal
and Harmful Drinking and Drug Use at Virginia Commonwealth University at the
February, 1999, meeting. The preparation of such a foundational plan was one
of the recommendations of the Attorney General's Task Force on Drinking by
College Students. Dr. Kathleen J. Scott, Staff Psychologist at the University
Counseling Services and Chair of the University Substance Abuse Committee,
was appointed to oversee and coordinate the implementation of the Foundational
Plan. The Student Affairs Committee received a report covering implementation
activities that are underway.
A report on Student Health Services was presented. The Student Affairs
Committee received a report on the services, accomplishments, and plans of the
Student Health Services, as well as an assessment of student satisfaction with
the services.
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The Interim Executive Director of University Library Services reported the
library hours on the Academic Campus have been extended; and plans for ex-
tending library hours for the Medical Campus are being explored for the Fall 1999
semester.
On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held May 14, 1999
Academic and Health Affairs Policy Committee
Minutes of a Meeting held May 14, 1999
Intellectual Properties Policy of VCU
Advancement and External Relations Committee
Minutes of a Meeting held May 14, 1999
Audit Committee
Minutes of a Meeting held May 14, 1999
Executive Committee
Minutes of a Meeting held May 3, 1999
Finance, Investment and Property Committee
Minutes of a Meeting held May 14, 1999
Minutes of a Special Meeting held July 7, 1999
Architect Selection for Massey Cancer Center Addition
Architect Selection for Renovations to University
Libraries
Architect Selection for Hibbs Building Classroom
Renovations
Architect Selection for Business Building Classroom
Renovations
Project Plans for Sports Medicine Building
Amendment to Six-Year Capital Plan: Bowe Street
Parking Deck
Amendment to Six-Year Capital Plan: Sports Backers
Stadium, Phase III
Architect Selection: Sports Backers Stadium, Phase III
Request for Proposal for Parking and Transportation
Privatization Term Contract
Lease for 1116-1118 Floyd Avenue
Build-Out Improvements, Biotech One
Lease for Allos Therapeutics, Inc., Biotech One
Lease for ImmunoTox, Inc., Biotech One
Lease for Virginia Department of Transportation,
Biotech One
Transfer of Quasi-Endowment Funds
Student Affairs Committee
Minutes of a Meeting held May 14, 1999
On motion made and seconded, the Board accepted the Consent
Agenda information items.
Dr. White reported for the Board Nominating Committee for Officers and
the Executive Committee. On motion made and seconded, the following slate of
officers and members of the executive committee were approved: Dr. W. Baxter
Perkinson, Jr., Vice Rector; Dr. Lindley T. Smith, Secretary; Ms. Diane Linen
Powell, Member-at-Large; and Mr. Edward L. Flippen, Member-at-Large.
Dr. White appointed the members of the Board of Visitors to serve on
the Presidential Evaluation Committee. The members are Dr. W. Baxter Perkin-
son, Jr., Chair, Dr. Lindley T. Smith, Ms. Diane Linen Powell, Mr. Edward L. Flip-
pen and Mr. Jay M. Weinberg.
Dr. White appointed the Committee Chairs for 1999-2000. The Chairs
are Dr. W. Baxter Perkinson, Jr., Advancement and External Relations Commit-
tee; Dr. Percy Wootton, Academic and Health Affairs Policy Committee; Mr.
Robert E. Rigsby, Audit Committee; Mr. Edward L. Flippen, Finance, Investment
and Property Committee; and Ms. Yvonne E. R. Benner, Student Affairs Com-
mittee.
The following members of the Board were reappointed to serve on the
Medical College of Virginia Hospitals Authority: Dr. H. George White, Jr. and Dr.
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Percy Wootton. Other Board of Visitors members serving on the MCVHA Board
are Dr. W. Baxter Perkinson, Jr., Dr. Lindley T. Smith and Mr. Jay M. Weinberg.
The Vice President for Finance and Administration presented an overview
of the 2000-02 State Budget Requests. On motion made and seconded, the
Board authorized the University administration to adjust and refine requests as
needed prior to the final submission to the Department of Planning and Budget
on September 20, 1999.
On motion made and seconded, the Board convened into closed session
to discuss certain personnel matters and matters relating to the performance of
identifiable employees and faculty of VCU, including Faculty Appointments and
Changes in Status and other Personnel Actions, the Annual Reappointment of
the Affiliate and Clinical Faculty, and the Report of the President; and to discuss
the performance of departments or schools of VCU where such matters regarding such individuals might be affected by such evaluation, including Audit Re-
ports of individually identified departments and/or schools; and to consult with
legal counsel pertaining to actual and probable litigation and other specific legal
matters requiring the provision of legal advice by counsel, including the Report of
the General Counsel; and to discuss matters relating to gifts, bequests, and fund-
raising activities, including the approval of the Named Funds Report and Facility
Naming Recommendations, an update on the University Campaign, an update
on Development Activities, and an update on the Merit Scholarship Campaign as
authorized by Sections 2.1-344 a(1), a(7) and a(8) of the Virginia Freedom of In-
formation Act.
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Following executive session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the closed session
meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the closed session
meeting were heard, discussed or considered by the Board of Visitors of Virginia
Commonwealth University.
Roll Call Vote Ayes Nays
Dr. H. George White, Jr., Rector X
Ms. Yvonne E. R. Benner Absent
Mr. William C. DeRusha X
Mr. Edward L. Flippen X
Mr. Timothy L. Gresham X
Mr. Steven A. Markel Absent
Ms. Angela Miles X
Dr. W. Baxter Perkinson, Jr. Absent
Ms. Diane Linen Powell Absent
Mr. Harold Y. Pyon X
Mr. Robert E. Rigsby X
Dr. Lindley T. Smith X
Mr. Ted L. Smith Left before voting
Mr. Clarence L. Townes, Jr. X
Mr. Jay M. Weinberg Absent
Dr. Percy Wootton X
Vote:
Ayes: 10
Nays: 0
ABSENT DURING MEETING: 5
ABSENT DURING VOTING: 6
On motion made and seconded, the Board accepted the Report of the
President; approved the Faculty Appointments and Changes in Status as
amended; approved the Named Funds Report and Facility Naming Recommen-
14
dations; approved the Annual Reappointment of Affiliate and Clinical Faculty; ac-
cepted the Closed Session Committee reports; and accepted the Report of the
General Counsel.
The meeting was adjourned at 4:45 p.m.
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