A Revision to the Master Lease between VCU and MCVHA was presented.
The revision adds the McDonald's Building (the former Skull and Bones restau-
rant building), the adjacent alley way, and the abandoned portion of 12th Street to
the list of long-term leased facilities under the Master Lease and incorporates the
demolition of the building as well as the old Ambulatory Care Building to make
way for construction of the Gateway Building. The Finance, Investment and
Property Committee recommended to the Board the approval of the Revision to
the Master Lease between VCU and MCVHA and the following Resolution:
WHEREAS, the Board of Directors of the Medical College of Virginia Hospitals
Authority has approved and authorized the construction of the Gateway Building
to connect the Main Hospital, Nelson Clinic and the New Ambulatory Care Facil-
ity, on a site currently occupied by the Old Ambulatory Care building, a temporary
building in which Magnetic Resonance Imaging services are provided, and the
old Skull and Bones (now, McDonald's) building as well as a portion of 12th Street
north of Marshall Street; and
WHEREAS, the Old Ambulatory Care building and the temporary MRI building,
but not the old Skull and Bones building, are included as long-term leased prem-
ises in the Master Lease Agreement between VCU and MCVHA; and
WHEREAS, the City of Richmond, by Ordinance No. 99-48-86 adopted by City
Council on March 22, 1999, abandoned 12th Street between Clay Street and
Marshall Street to facilitate the construction of the Gateway Building and that, by
operation of law, VCU, as the adjacent property owner, acquired the abandoned
portion of 12th Street from its intersection with Marshall Street to the property line
of the Museum of the Confederacy; and,
WHEREAS, the Master Lease Agreement between VCU and MCVHA provides
that buildings and sites not included in the original Master Lease may be added
to the Master Lease with the consent of the University; and,
WHEREAS, the Master Lease also provides that buildings included in the Master
Lease may be demolished with the consent of the University; and
WHEREAS, the Board of Visitors wishes to consent to the addition to the Master
Lease of the old Skull and Bones building and its site as well as the portion of the
land underlying 12th Street north of Marshall Street that has been acquired from
11
the City of Richmond and, further, to consent to the demolition of the buildings
that occupy the land that constitutes the site of the new Gateway Building;
NOW THEREFORE, BE IT RESOLVED by the Board of Visitors of Virginia
Commonwealth University, that:
1. The Skull and Bones property and the abandoned portion of 12th Street, from
Marshall Street to the Museum of the Confederacy property line, shall be added
to the Master Lease Agreement between VCU and MCVHA as long-term leased
premises under the same terms and conditions contained in the Master Lease
Agreement.
2. The demolition of the Old Ambulatory Care building and the old Skull and
Bones building, as well as the relocation of the MRI building, is hereby approved,
subject to the proviso that MCVHA will make available to the University, at no
additional cost, an amount of space on the first level of the Gateway Building that
will be equivalent to the amount of space lost by virtue of the demolition of the old
Skull and Bones building.
3. The Rector of VCU shall have the authority to enter into such agreements
necessary to carry out the actions taken hereby on behalf of the Board of Visitors
of this University.
Notifications of Contract Award for the following projects were presented:
^ Sports Backers Stadium Seating Phase II B, which includes con-
struction of a concession building, restroom facilities, and a locker
room facility totaling 5,520 square feet. The project budget is
$1,065,148 with a construction budget of $885,000, and the con-
tract has been awarded to Gulf Seaboard General Contractor, Inc.
^ School of Dentistry Renovations, which renovates approximately
11,000 gross square feet of the Wood Memorial Building and Lyons
Dental Building to accommodate the Institute of Oral and Craniofa-
cial Molecular Biology. The contract has been awarded to Wood-
land Construction, Inc., with a project budget of $2,900,000 and a
construction budget of $1,900,000.
Notification of Contract Continuation for University Mail Services was presented for information. The contract was awarded to Pitney Bowes Management
Services, and the value is estimated to be $675,000 for the current renewal pe-
riod of March 1999 through February 2000.
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A Financial Update for the Medical College of Virginia Hospitals Authority
as of February 28, 1999; the University Quarterly Budget Performance Report as
of March 31, 1999; the Investment Performance Reports as of March 31, 1999,
for the VCU Cash Management Operating Pool, the VCU Foundation and the
MCV Foundation; and the VCU Real Estate Foundation for fiscal year 97-98
were presented for information.
A review of the Virginia Biotechnology Research Park Authority Leasing
Report, which included an update on the status of construction projects, and the
Capital Project Status Report were presented for information.
Dr. White reported for the Student Affairs Committee. The VCU Creed
was presented. The adoption of the VCU Creed was one of the goals for the
1998-1999 academic year established by the Academic Campus Student Gov-
ernment Association. The Faculty Senate was particularly helpful in reviewing
the draft document and suggesting changes. The Creed was also supported by
the MCV Campus Student Government Association. The final version was approved by legal counsel and the University Council. The Creed represents a
philosophical statement regarding expected behavior in the academic commu-
nity. The Student Affairs Committee recommended to the Board the approval of
the Virginia Commonwealth University Creed.
A report on new student facilities was presented for information. New fa-
cilities are created by the opening of the Stuart C. Siegel Center and others in the
planning stages, such as the Sports Medicine Building and the expansion of the
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Student Commons. Suggestions included looking at facilities that serve students
from both campuses and technology accessibility in all of VCU's new buildings.
A report on the Honors Program and Guaranteed Admissions was pre-
sented for information. The University Honors Program was discussed including
criteria for acceptance into the program, the guaranteed admissions to graduate
programs, and recruitment to the program through scholarships and amenities
such as an attractive Honors Center.
A report on the Orientation Program for New Students was presented.
Orientation at VCU includes three major components: student testing, advising
and registration (STAR); new student orientation (NSO); and various on-going
orientation opportunities.
A Housing Update for Fall 1999 and Long-Range Planning was presented.
The Committee received a report on VCU's plans for housing students in Fall
1999 and Fall 2000, as well as plans to develop additional housing for students
beginning in Fall 2001.
A report on Study Space was presented. The Board of Visitors received a
letter from Michael Stiefel, President of the MCV Campus Student Government
Association, with reference to the on-going needs for study space on the MCV
Campus. The letter included a request for extended library hours at the Tomp-
kins-McCaw Library.
On motion made and seconded, the following resolution was approved:
WHEREAS, the Medical College of Virginia Foundation is celebrating the 50th
Anniversary of its founding on May 19, 1949; and
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WHEREAS, since the Foundation's inception, it has provided outstanding financial
support and service to the Virginia Commonwealth University Medical Campus
Schools, Hospitals and Clinics, Departments and Centers; and
WHEREAS, the Foundation's assets have grown in excess of $167 million repre-
senting a rapidly expanding financial base for Medical Campus programs of Vir-
ginia Commonwealth University; and
WHEREAS, the Foundation has been an active partner in many University initia-
tives including the current, highly successful Partners for Progress capital cam-
paign; and
WHEREAS, the Foundation's Trustees have been among the institution's most
distinguished and generous alumni and friends,
NOW THEREFORE BE IT RESOLVED by the Rector and Board of Visitors of
Virginia Commonwealth University that the University extends its congratulations
to the Trustees and staff members of the Medical College of Virginia Foundation
as they celebrate this very special 50th Anniversary; and
BE IT FURTHER RESOLVED that the University family looks forward to an on-
going partnership that will forge progress in the years ahead.
On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held February 11, 1999
Academic and Health Affairs Policy Committee
Minutes of a Meeting held February 11, 1999
Proposal for Bachelor of Fine Arts in Photography and
Film, School of the Arts
VCU Institute for Women's Health
VCU SportsCenter
Clinical, Education, and Research Services Agreement
(CERSA 2000)
Indigent Care - Sole Source Contract with MCV
Physicians 1999-2000
Advancement and External Relations Committee
Minutes of a Meeting held February 11, 1999
Audit Committee
Minutes of a Meeting held February 11, 1999
Finance, Investment and Property Committee
Minutes of a Meeting held February 11, 1999
Project Plans for Sanger Hall Renovations
15
Amendment to Six-Year Capital Plan for Alumni M ,
924 West Franklin Street
Architect/Engineer Selection for Alumni House,
924 West Franklin Street
Statement of Investment Objectives, Policies and Guidelines for
Project Plans for Alumni House, 924 West Franklin Street the Operating Pool
Issuance of Request for Proposal for Housekeeping Services
Resolution for Debt Refinancing: Renovations to Parking Deck
"D", 1999 A Note (with Ms. Powell abstaining)
Lease at 1310-1312 West Main Street
Revision to Master Lease between VCU and MCVHA
Student Affairs Committee
Minutes of a Meeting held February 11, 1999
VCU Creed
On motion made and seconded, the Board accepted the Consent
Agenda information items.
Faculty Early Retirement Incentive Program is a voluntary program for faculty
The Faculty Early Retirement Incentive Program was presented. The
and serves as a management tool for the administration. The program has been
reviewed and approved by the University Council. Legal counsel has had ex-
tensive interaction with the Office of the Governor and Attorney General. VCU
has not yet received formal approval from the Office of the Attorney General, but
approval is expected shortly. On motion made and seconded, the Board approved the Faculty Early Retirement Incentive Program, pending the final approval letter from the Attorney General
Dr. Ronald Merrell, Professor and Chair of the Department of Surgery,
was introduced. Dr. Merrell's appointment will be effective July 1, 1999 (pending
Board approval).
Dr. Perkinson reported for the Board Nominating Committee for Rector.
Committee members were Drs. Perkinson (Chair) and Smith; Mr. Weinberg; and
Ms. Powell. On motion made and seconded, the Board approved the election of
Dr. H. George White, Jr. as Rector of the Board effective July 1, 1999.
Mr. Weinberg appointed the Board Nominating Committee for Officers and
the Executive Committee. The members are Dr. White (Chair); Messrs.
Gresham, Townes and Weinberg; and Ms. Powell.
The Rector appointed two representatives to the VCU Real Estate Foun-
dation. Mr. Townes was reappointed for another term and Mr. Smith was appointed for a first-term.
Mr. Flippen thanked Dr. Terry Oggle, President of the Faculty Senate, for
his work with the Board and Faculty Senate.
The 1999-2000 Operating Budget and proposed Tuition and Fee rates
were presented. The Board approved the 1999-2000 Operating Budget and pro-
posed Tuition and Fee rates outlined in the presentation subject to further review
of second semester rates at the August meeting of the Board of Visitors.
The Six-Year Capital Plan was presented. On motion made and sec-
onded, the Board approved of the 2000-2006 Six-Year Capital Plan.
A presentation on VCU's Strategic Planning Process and Strategic Plan
and an update on the VCU Health Systems was presented.
On motion made and seconded, the Board convened into executive session to discuss certain personnel matters and matters relating to the performance
of identifiable employees and faculty of VCU, including Faculty Appointments and
17
Changes in Status and other Personnel Actions, Promotion and Tenure recom-
mendations, the Resolution regarding Faculty Salaries for VCU, the VCU Clinical
Faculty Salaries for the School of Medicine for 1999-2000, and the Proposed
Dental Faculty Practice Earnings Increase for 1999-2000, and to discuss the
performance of departments or schools of VCU where such matters regarding
such individuals might be affected by such evaluation, including Audit Reports of
individually identified departments and/or schools; to discuss the condition, ac-
quisition or use of real property for public purpose, or of the disposition of publicly
held property, or of plans for the future of a state institution of higher education
which could affect the value of property owned or desirable for ownership by
such institution including the acquisition and disposition of property on or adja-
cent to the Academic Campus; and to consult with legal counsel pertaining to
actual and probable litigation and other specific legal matters requiring the provi-
sion of legal advice by counsel, including the Report of the General Counsel; and
to discuss matters relating to gifts, bequests, and fundraising activities, including
the approval of the Named Funds Report and Facility Naming Recommenda-
tions, a update on the University Campaign, an update on Development Activi-
ties, and update on Post Campaign Planning and an update on Foundation Ini-
tiatives as authorized by Sections 2.1-344 a(1), a(3), a(7) and a(8) of the Virginia
Freedom of Information Act.
Following executive session, on motion made and seconded, the following
resolution was approved by roll call vote:
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
18
open meeting requirements by Virginia law were discussed in the executive session meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the executive session meeting were heard, discussed or considered by the Board of Visitors of
Virginia Commonwealth University.
Roll Call Vote Ayes Nays
Mr. Jay M. Weinberg, Rector X
Ms. Yvonne E. R. Benner Left before voting
Mr. William C. DeRusha Absent
Mr. Edward L. Flippen X
Mr. Timothy L. Gresham X
Mr. Steven A. Markel X
Ms. Angela Miles Left before voting
Dr. W. Baxter Perkinson, Jr. X
Ms. Diane Linen Powell X
Mr. Harold Y. Pyon X
Mr. Robert E. Rigsby Left before voting
Dr. Lindley T. Smith X
Mr. Ted L. Smith Left before voting
Mr. Clarence L. Townes, Jr. X
Dr. H. George White, Jr. X
Dr. Percy Wootton Left before voting
Vote:
Ayes: 11
Nays: 0
ABSENT DURING MEETING: 1
ABSENT DURING VOTING: 4
On motion made and seconded, the Board accepted the Report of the President;
approved the Faculty Appointments and Changes in Status and other personnel
actions, as amended; approved the Named Funds Report and Facility Naming
Recommendations; approved the Promotion and Tenure Recommendations; approved the Resolution regarding Faculty Salaries for VCU; approved the VCU
Clinical Faculty Salaries for the School of Medicine 1999-2000; approved the
proposed Dental Faculty Practice Earnings Increase 1999-2000; approved the
19
Acquisition and Disposition of Property on or adjacent to the Academic Campus;
accepted the Executive Session Committee Reports; and accepted the Report of
the General Counsel.
Dr. Robert Mattauch was introduced. Dr. Mattauch has been appointed
Dean of the School of Engineering effective July 1, 1999.
The meeting was adjourned at 5:40 p.m.
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