The Lease for 6-8 North Harrison Street was presented. The lease is for
approximately 3,040 square feet in the office building at 6-8 North Harrison
Street. The Department of Military Sciences of the College of Humanities and
Sciences has been located at 6-8 North Harrison Street for the past five years
and wishes to remain at the location because the location is immediately adja-
cent to the campus. The proposed lease term will begin September 16, 1998,
and terminate on September 15, 2003, with automatic year-to-year renewals.
The proposed rental rate is $34,960 for the first year with a 3% increase per year
beginning in year two (2) of the initial lease term. The Property Committee rec-
ommended to the Board the approval of the lease of facilities at 6-8 North
Harrison Street.
The Lease of Facilities at 615 West Third Street, Lawrenceville, Virginia
was presented. The lease is for approximately 1,088 square feet of office space.
In 1996, The Virginia Institute for Developmental Disabilities (VIDD) was awarded
a five (5) year grant from the Virginia Department of Education (DOE) for a train-
ing and technical assistance center for school personnel residing in the areas of
Central and Southside Virginia designated by DOE as Region One (Richmond)
and Region Eight (Brunswick County). The offices are to be utilized for an in-
service/continuing education program for school personnel in the regions. Vir-
ginia Commonwealth University employs three (3) staff members and Brunswick
County School System employs one (1) staff member, all of whom occupy space
at the site. The lease will provide for a five (5) year initial term and automatic an-
nual renewal options. All utilities except telephones are included in the lease.
10
The proposed lease term is from July 1, 1996 to June 30, 2001, with automatic
year-to-year renewals. The proposed rental rate is $6,000 annually for the initial
five (5) year term of the lease including utilities. Escalation of rent after the five
(5) year initial term is negotiable. The Property Committee recommended to the
Board the approval of the lease of facilities at 615 West Third Street, Lawrence-
ville, Virginia.
Ms. Powell reported for the Student Affairs Committee. A report on en-
rollment was presented for information. VCU continues to offer comprehensive,
flexible summer programming, scheduling 727 sections during the summer on
the academic campus and 86 off-campus sections. During the Summer 1998
session, VCU enrolled 8,491 students. Growth in enrollment in summer studies
to approximately 9,000 is projected. Updated enrollment figures for Fall 1998
were reviewed by the Committee, and a discussion followed on issues of re-
cruitment, retention, transfer students, housing, etc.
The Honor System Annual Report was presented for information. The
1997-98 Annual Report of the Virginia Commonwealth University Honor System
showing the number of students involved and the types of violations was dis-
cussed.
A Report on the Academic Success Center was presented. The Aca-
demic Success Center was developed to provide assistance to students and fac-
ulty members with the goal of helping students attain academic potential.
A Report on the Recommendations from the Attorney General's Task
Force on Drinking by College Students was presented. The Attorney General's
11
Task Force on Drinking by College Students studied the problem of binge and
illegal drinking on Virginia's college and university campuses. The Task Force
made 65 recommendations following team meetings, public hearings, a Presi-
dents' Forum, and other comments by the public. The University will follow up on
the recommendations in the development of a comprehensive plan and will pres-
ent the plan to the Student Affairs Committee in January, 1999. A number of
programs are in place already and will be addressed in the plan.
On motion made and seconded, the following items on the Consent
Agenda were approved:
Board of Visitors
Minutes of a Meeting held May 15, 1998
Academic Policy Committee
Minutes of a Meeting held May 14, 1998
Name Change, Department of Nursing Systems,
Community and Psychiatric/Mental Health Nursing to De-
partment of Integrative Systems, School of Nursing, as
amended
Advancement Committee
Minutes of a Meeting held May 14, 1998
Audit Committee
Minutes of a Meeting held May 15, 1998
Executive Committee
Minutes of a Meeting held June 25, 1998
Minutes of a Meeting held August 21, 1998
Finance and Investment Committee
Minutes of a Meeting held May 14, 1998
Summary of 1999-2000 State Budget Amendments
Health Affairs Committee
Minutes of a Meeting held May 14, 1998
Property Committee
Minutes of a Meeting held May 14, 1998
Architect Selection for Sports Backers Stadium,
Phase II
Architect Selection for Sports Medicine Building
Architect for School of Dentistry
Construction Change Order: MCV Campus Parking Deck
"D" Renovations
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Life Sciences Building Architect/Engineer Fee
Lease for 6-8 North Harrison Street, Richmond
Lease 615 West Third Street, Lawrenceville
Student Affairs Committee
Minutes of a Meeting held May 14, 1998
The Revisions to the Board of Visitors Bylaws were presented. The fol-
lowing recommendations were presented:
^ Continue Dinner/Social meetings held Wednesday night.
^ Continue meetings on Thursday but poll Board for best Thursday
(1st, 2nd etc.).
^ Move to five (5) meetings per year (this includes joint Annual Meeting with the
Board of Directors of the Medical College of Virginia Hospitals Authority).
^ Restructure the Board committees by combining Property and Finance and
Investment Committees; and Academic Policy and Health Affairs Committees.
^ Have revisions to Bylaws effective January 1, 1999.
^ Assess the new structure at the end of one year.
On motion made and seconded, the Revisions to the Board of Visitors Bylaws
approved as amended.
On motion made and seconded the following Resolution was approved:
AUTHORIZING CERTAIN UNIVERSITY OFFICERS
AND EMPLOYEES TO EXECUTE CONTRACTS AND
OTHER DOCUMENTS
WHEREAS, the Board of Visitors of Virginia Commonwealth University,
has, by prior resolution and action, granted authority to certain Virginia Com-
monwealth University officers and employees to execute contracts and other
documents on behalf of the Board of Visitors of Virginia Commonwealth Univer-
sity; and,
WHEREAS, the Board now desires to amend and modify such prior
authorization in certain respects;
NOW, THEREFORE, BE IT RESOLVED by the Board of Visitors of Vir-
ginia Commonwealth University as follows:
A. The following University officers and employees, including persons
who may hold identified offices or positions on an interim or acting basis, shall
have the authority to sign or execute any and all contracts and other documents
13
in the name of and on behalf of the University without the necessity of prior ap-
proval of the Board of Visitors except as specified in this resolution:
1. President
2. Vice President for Finance and Administration
3. Assistant Vice President for Business Services and
Treasurer
4. Associate Vice President for Finance and Administration
B. Execution of the following types of contracts and documents shall
require the prior approval of the Board of Visitors or an appropriate committee
thereof:
1 All contracts for the acquisition or the sale or conveyance
(including the conveyance of leasehold interests and ease-
ments) of real estate, regardless of amount.
2. All joint venture agreements between the University (includ-
ing Medical College of Virginia Hospitals) and any other en-
tity.
3. All contracts for the lease of real estate which have an an-
nual cost of $100,000 or greater or which are of a term of
three (3) years or greater.
C. Acquisition of Goods or Services. The execution of contracts for
goods (including equipment) or services shall not require the prior approval of the
Board of Visitors or a committee thereof. However, the decision to pursue the
acquisition of goods or services shall require the prior approval of the Board of
Visitors, or an appropriate committee thereof, when the projected or actual cost
of such goods or services is $1,000,000 or more. All contracts for goods or
services will be reported to the Board of Visitors, or an appropriate committee
thereof, for information when the cost is $500,000 or more.
D. Capital Outlay Projects. Approval of the Board of Visitors, or an
appropriate committee thereof, shall be required prior to the initiation of any
capital outlay project or change order having a total projected or actual cost of
$500,000 or greater. Such prior approval shall be required for the selection of
architects, engineers and consultants; plans and/or specifications (including
specifications for equipment and furnishings). All contracts executed for capital
outlay projects will be reported to the Board of Visitors, or an appropriate com-
mittee thereof, for information when the cost is $500,000 or more.
E. The President of the University, or his designee, shall determine to
which committee of the Board of Visitors a contract, document or other action
shall be referred for approval or notification. Such determination shall be con-
sistent with the role of the respective Board of Visitors' committees as reflected in
the Bylaws of the Board of Visitors. Certain contracts, documents or actions may
14
be referred to more than one committee where there exist overlapping committee
responsibilities.
F. Emergencies. In the event a bona fide emergency arises which re-
quires action by the Board of Visitors prior to its next regularly-scheduled meet-
ing, the chairperson of the appropriate Board committee, with the concurrence of
the Rector, may either call a special meeting of the committee, or in the alterna-
tive, may act on behalf of the committee to make a recommendation to the Rec-
tor, who in turn may elect to act on behalf of the Board. Any such action by the
Rector shall be reported at the next meeting of the Board.
G. Assistant Vice President for Business Services and Treasurer and
Director of Treasury Services. The Assistant Vice President for Business Serv-
ices and Treasurer and the Director of Treasury Services, or either of them, are
hereby authorized, in furtherance of the proper business and financial affairs of
the University, to sign and execute checks, drafts, and other such documents
and orders as may be necessary to facilitate the payment of monies from any
and all accounts, funds or other similar sources owned, controlled, maintained by
or entrusted to Virginia Commonwealth University, and to transfer, endorse, sell,
assign, set over and deliver any and all shares of stocks, bonds, debentures,
notes, subscription warrants, stock purchase warrants, evidences of indebted-
ness or other securities now or hereafter standing in the name of or owned by
Virginia Commonwealth University and to make, execute and deliver any and all
written instruments of assignment and transfer necessary or proper to effectuate
the authority hereby conferred.
H. The Provost and Vice President for Academic Affairs and the Vice
President for Health Sciences (or their designees). The Provost and Vice Presi-
dent for Academic Affairs (or his designee) shall have the Authority to execute
agreements pertaining to (1) the application for and the award of grants and con-
tracts to the University for research, development, training and public service; (2)
the award of grants and other monies to other institutions for research, develop-
ment, training and public service; (3) patents and other intellectual properties; (4)
clinical affiliation agreements for or on behalf of the Academic Campus of the
University; and (5) the award of any other monies to Virginia Commonwealth
University from outside sources, all without the necessity of prior approval of the
Board of Visitors or any committee thereof. The Vice President for Health Sci-
ences (or his designee) shall have the authority to execute managed care con-
tracts, clinical affiliation agreements or contracts or agreements between state or
local agencies for or on behalf of the Health Sciences Campus and MCV Hospi-
tals without the necessity of prior approval of the Board of Visitors or any com-
mittee thereof. The Vice President for Health Sciences shall have the authority
to execute any joint venture agreements, which have been approved by the
Board of Visitors and the President, between the University or the Medical Col-
lege of Virginia Hospitals and any other entity. Any contract executed by either
the Vice President for Health Sciences (or his designee) or by the Provost and
15
Vice President for Academic Affairs (or his designee) having a total or projected
cost of $500,000 or greater shall be reported to the appropriate committee of the
Board of Visitors for information.
The Vice President for Research and Graduate Studies (or his
designee). The Vice President for Research and Graduate Studies (or his desig-
nee) shall have the authority to execute agreements pertaining to (1) the applica-
tion for and award of grants and contracts to the University for research, devel-
opment, training and public service; (2) the award of grants and other monies to
other institutions for research, development, training and public service; and (3)
patents and other intellectual properties.
J. Delegation. The President is hereby authorized to delegate to
other University or Hospital employees any or all of his authority to execute any
documents provided that:
1. each delegation shall be in writing and shall be to a named
individual, and
2. each delegation shall specify the type or types of documents
which may be executed pursuant to said delegation, in-
cluding any applicable dollar limitation.
K. Rescission of Previous Resolutions. All previous resolutions
authorizing University officials or employees to execute documents in the name
and on behalf of the University are hereby rescinded. Such rescission shall in no
way affect the validity of any documents signed under the authority of any such
previous resolution.
Mr. Weinberg appointed the following Board members to serve on the
Presidential Evaluation Committee: Dr. H. George White, Jr., Chair, Mr. Steven
A. Markel, Ms. Diane Linen Powell, Dr. Lindley T. Smith, and Dr. Percy Wootton.
Mr. Weinberg will serve as an ex-efficio member of the Committee.
Mr. Weinberg appointed the following Board members to serve on the Spe-
cial Awards Committee: Dr. Percy Wootton, Chair, Ms. Yvonne E. R. Benner, Dr.
W. Baxter Perkinson, Jr. and Ms. Diane Linen Powell. Mr. Weinberg will serve
as an ex-efficio member of the Committee.
Mr. Markel reported for the Board Nominating Committee for Officers and
the Executive Committee. The following slate of officers was presented: Dr. H.
George White, Jr., Vice Rector; Mr. Edward L. Flippen, Secretary; Ms. Diane
16
Linen Powell, Member-at-Large; and Dr. Lindley T. Smith; Member-at-Large. On
motion made and seconded, the Slate of Officers was approved as presented.
On motion made and seconded, the Board convened into executive ses-
sion to discuss certain personnel matters involving the performance of identifi-
able employees or faculty of VCU and to discuss the evaluation of performance
of departments or schools of VCU where such matters regarding such individuals
might be affected by such evaluation including Faculty Appointments and
Changes in Status and other Personnel Actions, the Annual Reappointment of
the Affiliate and Clinical Faculty, and the status of ongoing search activities, and
the Performance of University Departments and Schools including the clinical di-
vision of the School of Medicine as related to the Medical College of Virginia
Hospitals; to discuss the investing of public funds including Investment Reports;
to consult with legal counsel pertaining to actual or probable litigation and to re-
ceive briefings from staff members and consultants pertaining to other specific
legal matters requiring the provision of legal advice by counsel including the Re-
port of the General Counsel and a report on a proposed development project and
other projects strategies, and to discuss matters relating to gifts, bequests, and
fundraising activities, including the approval of the Named Funds and Facility
Naming Recommendations Report, a Campaign Update, and the Development
Report as authorized by Section 2.1-344 a(1), a(6), a(7) and a(8) of the Virginia
Freedom of Information Act.
Following executive session, on motion made and seconded, the following
resolution was approved by roll call vote:
17
Virginia Commonwealth University hereby certifies that, to the best of each
member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the executive ses-
sion meeting to which this certification resolution applies, and (ii) only such public
business matters as were identified in the motion convening the executive ses-
sion meeting were heard, discussed or considered by the Board of Visitors of
Virginia Commonwealth University.
Roll Call Vote Ayes Nays
Mr. Jay M. Weinberg, Rector X
Ms. Yvonne E. R. Benner X
Mr. William C. DeRusha Absent
Mr. Edward L. Flippen X
Mr. Timothy L. Gresham X
Mr. Steven A. Markel X
Ms. Angela Miles Left before voting
Dr. W. Baxter Perkinson, Jr. X
Ms. Diane Linen Powell Left before voting
Mr. Harold Y. Pyon X
Mr. Robert E. Rigsby Left before voting
Dr. Lindley T. Smith Absent
Mr. Ted L. Smith Absent
Mr. Clarence L. Townes, Jr. X
Dr. H. George White, Jr. X
Dr. Percy Wootton X
Vote:
Ayes: 10
Nays: 0
ABSENT DURING MEETING: 3
ABSENT DURING VOTING: 6
On motion made and seconded, the Board accepted the Report of the
President on Executive Session Items; approved Faculty Appointments and
Changes in Status and other Personnel Actions, the Named Funds Report and
Facility Naming Recommendations, the Annual Appointment of Affiliate and
Clinical Faculty; and accepted the executive session committee reports and the
Report of the General Counsel.
18
Dr. William C. Bosher, Jr., superintendent of Schools for Chesterfield
County, was introduced. Dr. Bosher is joining Virginia Commonwealth University
as Distinguished Professor in the School of Education with an affiliate appoint-
ment to the Center for Public Policy.
Mr. Weinberg was presented with an engraved gavel as a thank you
for Mr. Weinberg's support and leadership to the Board of Visitors.
The meeting was adjourned at 1:20 p.m.
Edward L. Flippen, Secretary
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