MINUTES OF A REGULAR MEETING OF THE
BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
July 14, 1994
A regular meeting of the Board of Visitors of Virginia Com-
monwealth University was held on Thursday, July 14, 1994, at 9
a.m. in the University Meeting Center.
Present were Messrs. Whitworth (Rector), Arenstein,
Flippen, Framme, Siegel and Townes; Drs. Johnson, Smith and
Wootton; and Mesdames Teig and Vaughan. Absent were Drs.
Dombalis, Gilmer and Vaughan; and Messrs. Meador and Weinberg.
Also present were Drs. Trani, Dewey, Harris, Jones, Rhone and
Schexnider; Messrs. Bruegman, Bunce, Gehring, Ross and Wyeth;
and Mesdames Messmer, Perry-Johnson and Price.
Mr. Whitworth called the meeting to order and welcomed the
new members of the Board: Mr. Flippen and Drs. Smith and
Wootton. David Vaughan was unable to attend.
The President's Report followed:
The Property Committee reviewed a Capital Budget for
1994-96 for $262 million. The House Appropriation Committee
toured both campuses to look at proposed sites for the School
of Engineering and the Convocation/Recreation Center, as
well as touring the new MCV Hospitality House, MCV Campus
MSB and the R-M Annex and the first two building sites of
the Research Park. The members were very surprised with
the action and growth taking place.
Dr. Trani introduced Ms. Ruth Intress of the Richmond
Times-Dispatch, Dr. Mary Snyder Shall, former President of
the Faculty Senate, and Dr. Albert T. Sneden, the current
President of the Faculty Senate.
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A letter dated June 6, 1994, from the Liaison Committee on
Medical Education (LCME) stated that full accreditation was
awarded to the educational program leading to the M.D.
degree at the Medical College of Virginia School of Medicine
for a seven year term, the maximum length of time accredita-
tion can be awarded.
The Radiation/Burn Studies controversy has subsided. The
President will speak before the National Advisory Committee
in Washington D. C. U. S. Energy Secretary Hazel O'Leary
released the names of 79 sites where the experiments took
place and MCVH was not on the list, showing that MCVH did
nothing unethical; quite the contrary, MCVH was a pioneer
in the treatment of burn patients.
Charles Barkley, NBA All-Star member of the Phoenix Suns,
was in town to participate in a fund-raising activity for the
Athletic Department. Mr. Arenstein had the privilege of
playing golf with Mr. Barkley. Mr. Arenstein won a chip-
ping contest and was awarded a genuine wood-shafted,
hand-crafted, mallet-head putter by Otey Crisman. The
putter was presented to Mr. Arenstein at the Board meeting.
Each new Board member has been assigned a mentor from
the current Board to assist with questions concerning the Board and
Board-related responsibilities. The mentors are: Mr. Stuart Siegel
for Mr. Flippen; Mr. Meador for Dr. Vaughan; Dr. Johnson for Dr.
Smith; and Mr. Framme for Dr. Wootton.
Mr. Siegel reported for the Advancement Committee. A total
of $25.4 million has been raised through the Advancement office, a
230% growth rate from fundraising efforts from 1991-92. Fundraising
for the MCV Alumni House Conference Center is nearing $700,000.
Reunion weekend, April 22-24, attracted 1,300 people from both
campuses. Plans for alumni receptions for the 1994-95 year include
events in Washington, D.C., (2) Florida sites to be determined, New
York City, the site of the NCAA annual meeting and Metro Confer-
ence Tournament, and Northside Metro Richmond.
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Mr. Townes reported for the Property Committee. Architect
selections for four projects were reviewed. The following firms were
recommended:
Rancorn Wildman Krause Brezinski Architects from Newport
News, Virginia, for the new School of Engineering building;
Hanbury Evans Newill Vlattas & Company from Norfolk, Vir-
ginia, for Phase II of the MCV Alumni House;
Greaves Finch & Associates, P.C. from Virginia Beach, Vir-
ginia, for renovations of the third floor of West Hospital
and a portion of A. D. Williams to accommodate the Obstetrics
and Gynecology Clinic; and
Wiley & Wilson Architects Engineers Planners/NBBJ from
Richmond, Virginia, for renovation of the ground and base-
ment floors of North Hospital for the Outpatient Cancer
Center.
The following project plans for four Capital Projects were
reviewed and recommended for approval:
The Clinical Support Center, Second Floor for Hospital
Information Systems and Surgical Pathology were presented.
The renovation program provides a permanent location for
the Hospital Information Systems (HIS) operational data
processing production function. The Surgical Pathology
clinical program will be relocated from Sanger Hall to the
more proximate location to Hospital operating rooms and other
clinical activities.
Life, Health and Code Renovations project provides fire
alarms, smoke detectors and emergency lighting in 34 Univer-
sity buildings which currently have inadequate or no fire
safety protection. Buildings include high risk, high value,
high occupancy, multi-story buildings including three-story
former residences.
Renovations to the Grace Street Theater to provide a large
classroom facility suitable for supporting additional per-
forming arts activities, and to make a community investment
on the 900 block of West Grace Street to stimulate private
development more compatible with the University's mission and
programs.
Recreation Facilities, Phase II, plans consist of four compo-
nents: 1) Thalhimer Tennis Center Support facility, a 2,547
GSF building to house locker rooms, office space, a pro
shop and public restrooms; 2) Cary Street Athletic Field
Support Facility, an 861 GSF building to house public
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restrooms and a concession stand; 3) renovation of the
Franklin Street Gymnasium pool to include replacing and
upgrading the pool pumping and filtration system as well as
ventilation improvements in the pool and locker room areas,
and 4) new construction of a 10,710 GSF swimming pool
facility on the MCV Campus to include a 25-meter, 6 lane
indoor pool, locker rooms and administrative space.
A Construction Change Order for the MCV Campus Visitors'
Parking Deck was presented. Heyward & Lee Construction Compa-
ny, Inc. was awarded the original contract last fall for removal of
deteriorated concrete on levels 5-8. The change order amends
Heyward and Lee's contract to include levels 2-4. The Change Or-
der for levels 2-4 is for $825,180.
Mr. Arenstein reported for the Student Affairs Committee.
The report on Academic Progress/Graduation Rates for Athletics was
presented. The practice of reporting annually to the Student Affairs
Committee on the academic progress and graduation rates of student
athletes was initiated several years ago as a standard operating
procedure to keep Committee members abreast of the performance of
the student athlete population. The report presented by Dr. Alan
R. Sack, Senior Institutional Research and Evaluation Associate, and
Dr. Richard L. Sander, Director for Athletics, highlighted the fact
that the graduation rates of VCU's student athletes are satisfactory
and, in fact, often exceed the graduation rates of non-athletes.
This is also true when compared to national NCAA division one statis-
tics. Dr. Sander also emphasized the University's academic support
provided to athletes and the NCAA mandates which help to ensure
satisfactory progress of academic work. Students transferring out
are not included in the report as having graduated, but other insti-
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tution often include these students. An attempt will be made to
address concerns in future reports.
The Student Recreational Programs Report was presented.
Dr. Henry G. Rhone, Interim Vice Provost for Student Affairs, and
Ms. Susan E. Ivie, Director of Recreational Sports, presented an
overview and highlights of Recreational Sports for the 1993-94 academic year. Student recreational programs enhance the quality of
life for VCU's students and the University community by promoting a
healthy and productive lifestyle, supporting the academic programs of
the University, offering practicum and volunteer service opportuni-
ties for students, providing healthy alternatives to alcohol and drug
use, and performing a critical community outreach function.
The extensive use of recreational facilities on both campuses
was discussed within the context of the planned new Convocation
and Recreation facility. The need for the facility was highlighted,
as well as the other renovations and additions currently underway.
Planning for future recreational needs must take into consideration
all of the facilities. Decisions will be made about what programs
and activities are appropriate at each site.
The Financial Aid Report was presented. Dr. Charles Kind-
er presented the report on financial aid, reviewing current financial
aid policies and practices, student needs, sources of funding, and
distribution of funds. There was a significant increase of Virginia
Discretionary Aid to VCU for the 1994-96 biennium (from $5.5 million
to $7.8 million in 1994-95 and $8.4 million in 1995-96), allowing for
increased discretionary funding for graduate students and grants to
professional students for the first time. Committee members noted
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the extremely high debt for professional students resulting from
loans and the need for the State to address the issue if primary care
by M.D. , especially in rural areas, is to be a reality. The chang-
ing pattern of financial aid from the federal level to the State and
the private sector was noted.
The following committees did not meet due to lack of a quo-
rum: Academic Policy and Health Affairs. The Finance and Invest-
ment Committee had been canceled earlier because of the lack of an
agenda.
On motion made and seconded, the following items from the
Consent Agenda were approved:
Executive Order Number Two (94)
Board of Visitors
Minutes of a Retreat held April 22, 1994
Minutes of a Retreat held April 23, 1994
Minutes of a Special Meeting held May 19, 1994
Minutes of a Special Meeting held May 19, 1994
Minutes of a Meeting held May 20, 1994
Academic Policy Committee
Minutes of a Meeting held May 19, 1994
Request for Name Change - From Department of
Justice and Risk Administration to Department of
Criminal Justice, College of Humanities and
Sciences
Advancement Committee
Minutes of a Meeting held May 19, 1994
Audit Committee
Minutes of a Meeting held May 20, 1994
Finance and Investment Committee
Minutes of a Meeting held May 19, 1994
Health Affairs Committee
Minutes of a Meeting held May 19, 1994
Contract for Marketing RFP, Vendor Selection
Value Enhancement Study - Implementation of
Next Phase of Mercer Contract
Property Committee
Minutes of a Meeting held May 19, 1994
Architect Selection for Engineering - Phase I
Architect Selection for MCV Alumni House,
Phase II
Architect Selection for A.D. Williams /West Hospital
Renovations - Obstetrics/Gynecology Clinic
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Architect Selection North Hospital - Outpatient
Cancer Center
Project Plans for Clinical Support Center
Project Plans for Life, Health and Code
Renovations
Project Plans for Grace Street Theater
Project Plans for Recreation Facilities, Phase II
Construction Change Order - MCV Campus
Visitors' Parking Deck
Special Advisory Committee of the Board of Visitors
Minutes of a Meeting held July 1, 1994
Special Committee of the Board of Visitors on Property
Agenda Reform
Minutes of a Meeting held May 19, 1994
Student Affairs Committee
Minutes of a Meeting held May 19, 1994
On motion made and seconded, the Consent Agenda Informa-
tion Items were accepted.
Mr. Arenstein reported for the Nominating Committee that
consisted of Messrs. Arenstein, Meador and Townes. The Committee
unanimously recommended that Mr. F. Dixon Whitworth, Jr. be elect-
ed Rector for 1993-94. On motion made and seconded, Mr.
Whitworth was unanimously re-elected Rector of the Board for an
additional one-year term.
Mr. Whitworth thanked the Board for the support and stated
that being Rector was a pleasure and an honor. In looking back
over the past year, there have been a number of major accomplish-
ments: The implementation of the University's Strategic Plan, the
Development of the School of Engineering; the Board Retreat pro-
duced good participation, information and education on such issues as
health care reform and Governor Allen's Administration. The Board
has had the opportunity to tour both campuses; passed the Sexual
Misconduct Policy; discussed issues regarding Hospital Flexibility;
and the Research Park is well underway.
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Mr. Whitworth appointed Mr. Arenstein to serve as chair for
the Nominating Committee for Officers and Members of the Executive
Committee. Messrs. Framme, Weinberg and Whitworth; and Ms. Teig
will serve as members.
On motion made and seconded, the Board convened into
executive session to discuss certain personnel matters involving the
performance of identifiable employees or faculty of VCU, and to
discuss the evaluation of performance of departments or schools of
VCU where such matters regarding such individuals might be affect-
ed by such evaluation including the Faculty Appointments and Chang-
es in Status and Other Personnel Actions, Full and Consultative
Hospital Privileges, the Annual Reappointment of Affiliate and Clini-
cal Faculty, the School of Medicine Faculty Salary Schedule Revision,
the Reappointment of Medical Staff, the Nursing Services Clinical
Ladder, the Blackstone Family Practice, the Guidelines for Continuing
Medical Staff Membership and the School of Medicine Recruitment
Support, and to discuss the condition, acquisition and use of real
property for public purpose, or of the disposition of publicly held
property, or of plans for the future of a state institution of higher
education which could affect the value of property owned or desirable
for ownership by such institution, and to discuss legal matters and
probable litigation with its attorney relating to the aforementioned
Audit Reports as may be necessary and a discussion and/or consider-
ation of contractual or other legal relationships involving MCV
Hospitals, and to discuss matters relating to gifts, bequests, and
fundraising activities including the Development Report with a review
of a Top Prospect List and a review of the Nucleus Fund Projects
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and the approval of the Named Funds Report as authorized by Sec-
tion 2.1-344 (a)1, (a)3, a(7) and a(8) of the Virginia Freedom of
Information Act.
Following executive session, on motion made and seconded,
the following Resolution was approved by Roll Call Vote:
Virginia Commonwealth University hereby certifies that, to the best
of each member's knowledge, (i) only public business matters lawfully
exempted from open meeting requirements by Virginia law were dis-
cussed in the executive session meeting to which this certification
resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive session meeting
were heard, discussed or considered by the Board of Visitors of
Virginia Commonwealth University.
Roll Call Vote Ayes Nays
Mr. F. Dixon Whitworth, Jr., Rector X
Mr. Richard A. Arenstein X
Rev . Constantine N. Dombalis Absent
Mr. Edward L. Flippen X
Mr. Lawrence W. Framme, III X
Dr. Robert D. Gilmer Absent
Dr. Harry I. Johnson, Jr. X
Mr. Richard L. Meador Absent
Mr. Stuart C. Siegel X
Dr. Lindley T. Smith X
Ms. Eva S. Teig X
Mr. Clarence L. Townes, Jr. X
Dr. David A. Vaughan Absent
Ms. Sandra Adair Vaughan X
Mr. Jay M. Weinberg Absent
Dr. Percy Wootton X
VOTE:
Ayes: 11
Nays: 0
ABSENT DURING MEETING: 5
ABSENT DURING VOTING: 5
On motion made and seconded, the Board accepted the Report of
the President; approved the Faculty Appointments and Changes in Status
and other Personnel Actions including addendum items, the Annual Reap-
pointment of Affiliate and Clinical Faculty, the School of Medicine Faculty
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Salary Schedule Revision, the Full and Consultative Hospital Privileges,
approved the Named Funds Report, the Nursing Services Clinical Ladder,
the Blackstone Family Practice Center Acquisition and the Recommended
Acquistion of Real Property including the selection of the property at Cary,
Belvidere and Pine Streets as the site of the new Engineering School, sub-
ject to environmental review and confirmation of the suitability of the site
by the project architect; accepted the Development Report, Guidelines for
Continuing Medical Staff Membership, the School of Medicine Recruitment
Support, the Report of the General Counsel; accepted the report of the
Audit Committee regarding the meeting held July 14, 1994; accepted the
Executive Committee Reports; and approved the following Resolution:
BE IT RESOLVED by the Board of Visitors of Virginia Common-
wealth University that President Eugene P. Trani be and is hereby
authorized to submit, on behalf of Virginia Commonwealth University
and its Medical College of Virginia Hospitals Division, a joint re-
sponse, with Johnston-Willis Hospital and Chippenham Medical Cen-
ter, to Request for Proposal Number 94-5147-7313 issued by
Chesterfield County Virginia and the Chesterfield County Health
Center Commission, which Request for Proposal seeks proposals for
a Cooperative Venture for the Development of a Medical Services
Facility to be located next to the new Lucy Corr Nursing Home in
Chesterfield County. The aforementioned joint response contemplates
the establishment of a joint venture between and among Virginia
Commonwealth University/Medical College of Virginia Hospitals,
Johnston Willis Hospital and Chippenham Medical Center (consistent
with the provisions of Senate Bill 545 passed by the 1994 session of
the Virginia General Assembly (codified at Section 23-50.16 of the
Code of Virginia)); and
BE IT FURTHER RESOLVED that President Eugene P. Trani be and
also hereby is authorized to conclude the establishment of the
aforementioned joint venture between and among Virginia Common-
wealth University/Medical College of Virginia Hospitals, Johnston-
Willis Hospital and Chippenham Medical Center and to conclude and
execute, on behalf of Virginia Commonwealth University/Medical
College of Virginia Hospitals, as a joint venture partner, a con-
tract between the aforementioned joint venture and Chesterfield
County, Virginia/the Chesterfield County Health Center, Commis-
sion, consistent, generally, with the terms of the aforementioned
response to Request for Proposal Number 94-5147-7314, following
consultation with the Rector regarding the terms of the contract
and, if deemed necessary by the Rector, further consultation with
the Executive Committee of the Board of Visitors.
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The meeting was adjourned at 12:30 p.m.
Harry I. Johnson, Jr., Secretar
F Dixon Whitworth, Jr ., Rector
