MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE
OF THE BOARD OF VISITORS OF VIRGINIA COMMONWEALTH UNIVERSITY
October 16, 1986
A meeting of the Executive Committee of the Board of Visitors of
Virginia Commonwealth University was held on Thursday, October 16,
1986, at 9 a.m. in the University Meeting Center.
Present were Messrs. Farinholt (Chairman), Berry, Gregory and
Wurtzel; and Mesdames Abady, Bemiss and Whittemore. Messrs. Lipman and
Morris were absent. Also present were Drs. Ackell, Connell, Ruch and
Wilson; Messrs. Brown, Bruegman, Doswell, Fischer and Ross; and Mrs.
Price.
Mr. Farinholt called the meeting to order. The Quarterly Budget
Performance Report for the University's Educational and General Pro-
grams for the first quarter ended September 30, 1986, was presented.
Total revenues received are 86 percent of budget compared to 83 percen
t
a- year-ago. All budgeted general fund revenues-have been received and
nongeneral fund revenues are slightly ahead of the comparable period a
year ago. Total expenditures are 22 percent of budget this year com-
pared to 25 percent of actual expenditures last year. The rate of
spending compared to last year is lower in both Personal Services and
Other Expenditure categories through the first quarter.
The proposed contract with Saga Food was presented. This contract
is for the exclusive operation of VCU's cafeterias, catering service
facilities, specialty shops and deli/snack facilities on both campuses
.
It excludes the food facilities for the Medical College of Virginia
Hospitals. Saga was selected for the following reasons: (1) Saga's
proposed food costs were $85,000 lower than the next company's proposa
l for VCU's student board plan; (2) Saga offered a competitive commissio
n on open dining services; and (3) Saga's proposal was determined to be
the most responsive to the RFP and provided the greatest degree of
service to the University. The total value of this contract is
$2,108,112 and Saga's proposal includes a commission payment of
$100,000 for open dining services and catering to the University. On
motion made and seconded, the Committee approved awarding a one-year
contract with four one-year renewal options to Saga Food Service, Inc.
at a cost of $2,108,112.
The contract for Food Management Services at the Medical College
of Virginia Hospitals was presented. This contract was negotiated
prior to the Board's adoption of its Contract Approval Policy and,
therefore, is for ratification. Unlike the Saga contract, this con-
tract is for management services including patient services, catering
and special function services and operation of the Medicovan restauran
t and the existing Hospital vending operation. Marriott was evaluated to
be the best of the top three rated vendors for the following reasons:
(1) Marriott submitted the lowest bid of the qualified firms; (2)
Marriott scored the highest in price, program quality and resident
management criteria; (3) Marriott demonstrated the most competence and
experience with the Hospital patient feeding program; and (4) Marriott
is considered to have the least transitional effects with the move int
o North Hospital. On motion made and seconded, a one-year contract with
four one-year renewal options with Marriott Corporation was ratified a
t a cost of $606,000. Mrs. Whittemore abstained from the vote.
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Mrs. Whittemore reported for the Ad Hoc Committee on Board Bylaws.
She stated that the Committee has reviewed a draft of revised Bylaws a
s prepared by the Legal Advisor as well as bylaws of other universities.
Committee chairmen are now being polled to determine if they have sug-
gested Bylaw changes.
Mr. Farinholt reported that we have lost the quorum for the Tenure
Appeal Hearing for Dr. Haberstroh and that it will be necessary to
reschedule at a later date.
Dr. Ackell stated that the ribbon cutting for the newly renovated
North Hospital will take place on October 27 at 11:30 a.m. Faculty
Convocation is scheduled for October 16 at 3 p.m. in the Performing
Arts Center.
On motion made and seconded, the Committee convened into executive
session to protect the privacy of individuals in personal matters not
related to public business, and to discuss the investing of public
funds, and to discuss legal matters and pending litigation with its
attorney, and to discuss matters relating to gifts, bequests and fund-
raising activities as authorized by Section 2.1-344 a(3), a(5), a(6)
and a(7) of the Virginia Freedom of Information Act.
Following executive session, on motion made and seconded, the
Committee approved recommendations one through five of the report of
Peat, Marwick, Mitchell & Company relating to an evaluation of the
University's investment program.
The meeting was adjourned at 10:55 a.m.
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Approved: Farinholt, Jr., RectorMargaret Be iss, Secretary
