Minutes of a Meeting of the Executive Committee
of the Board of Visitors of Virginia Commonwealth University
February 17, 1983
A meeting of the Executive Committee of the Board of Visitors of
Virginia Commonwealth University was held on Thursday, February 17,
1983, at 9:00 a.m. in the University Meeting Center.
Present were Messrs. Balfour, Craigie, Grey, Ludeman and Smith;
Drs. Coleman, Gayle and Nemuth; and Mrs. Bemiss. Mrs. Thalhimer was
absent. Also present were Drs. Ackell, Hall, Salley and Woods; Messrs.
Bruegman, Guerdon, Ross and Ware; and Mrs. Price.
Mr. Ludeman called the meeting to order. Dr. Ackell reviewed the
process being followed for the review of academic programs by the Academic Planning Committee. He emphasized that he is not asking this
committee to make decisions but to offer options and alternatives.
This committee should report to the President in mid April.
Dr. Ackell reported we had received a letter from the Dr. John
Casteen, Secretary of Education, requesting several amendments to our
Memorandum of Understanding. The essence of these amendments relates
to employment controls and a commitment to undertake an internal plan-
ning process. Dr. Ackell distributed to the Committee a copy of his
letter to Secretary Casteen which responds to the proposed amendments.
Mr. Grey commended the administration for the response to Secretary
Casteen regarding these amendments.
Mr. Bruegman presented the 1982-83 Quarterly Budget Report to the
Committee. This report indicates that expenditures and revenues at
mid-year are consistent with the previous year. He stated that the
category entitled, "Other Non-Personal Services" consists mainly of
reimbursable expenses and that is why it appears to be running in
excess of the previous year. In the Continuing Education area, Mr.
Bruegman reported that the revenues are lower than last year but so are
the expenditures.
Mr. Bruegman also reviewed the budget projections for the remainder
of the fiscal year. He reported that projected revenues and expendi-
tures will be within the budget. Following questions, both of these
reports were accepted by the Executive Committee.
Mr. Guerdon reviewed the Financial Statements for the University
for the year ended June 30, 1982. He stated that we had received a
clear statement from the Auditor of Public Accounts.
Mr. Guerdon presented a resolution regarding an interim loan for
the financing of the site work at the Student Commons Building. On
motion made and seconded, the following Resolution was approved:
WHEREAS, Virginia Commonwealth University is proceeding with the
construction of the capital construction project titled "Site work,
Student Commons, Phase I" (the "Project");
WHEREAS, permanent financing of the Project will be achieved
through the issuance of revenue bonds, which will be issued upon
the completion of the construction of the Project; and
WHEREAS, it will be necessary to secure temporary and interim
financing for the construction of the Project;
THEREFORE, BE IT RESOLVED, by the Board of Visitors of Virginia
Commonwealth University, that the Vice President for Finance be and
is hereby authorized to secure an interim loan in an amount not
exceed $430,700 from the Treasurer of the Commonwealth of Virginia
to finance the construction of the Project, such loan to be repaid
from the proceeds of the revenue bonds which shall be issued upon
the completion of the construction of the Project.
Mrs. Bemiss reported that the Property Committee had reviewed the
proposed site work for the Student Commons Building. On motion made
and seconded, the Executive Committee ratified the Property Committee's
decision to proceed with the Student Commons Site work.
Dr. Wayne Hall reviewed the "Student Recruitment and Retention
Plan" which VCU is required to submit under the amendments to the Vir-
ginia Plan for Equal Opportunity in State-Supported Institutions of
Higher Education, 1983. Dr. Hall stated that it is important that we
show a good faith effort in attaining these goals. Several suggestions
were made to improve the language in the introduction to the Student
Recruitment Plan. Dr. Hall indicated that he would make the necessary
changes before submitting the plan to the Secretary of Education.
On motion made, seconded and approved, the Executive Committee
convened in executive session to discuss pending litigation with their
attorney and to discuss admission matters concerning students as
authorized by Sections 2.1-344 a(1) and a(6) of the Virginia Freedom of
Information Act.
Following executive session, the Committee reported that no actions
had been taken.
The meeting was adjourned at 10:55 a.m.
Approved:
Douglas H. Ludeman, Rector
