MINUTES OF A REGULAR MEETING OF THE BOARD OF VISITORS
OF VIRGINIA COMMONWEALTH UNIVERSITY
January 20, 1983
A regular meeting of the Board of Visitors of Virginia Commonwealth
University was held on Thursday, January 20, 1983, at 9:00 a.m. in the
University Meeting Center. Present were Messrs. Balfour, Grey,
Ludeman, Morris, Reynolds, Smith and Wyatt; Drs. Butt, Coleman, Gayle
and Nemuth; and Mesdames Bemiss and Whittemore. Absent were Messrs.
Cotten and Craigie and Mrs. Thalhimer. Also present were Drs. Ackell,
Hall, Salley, Sparks, Wilson and Woods; Messrs. Bruegman, Guerdon, Ross
and Ware; and Mrs. Price. Ms. Fulper, the student representative to
the Board, was also present.
Mr. Ludeman called the meeting to order and on motion made and
seconded, the following Minutes were approved: a Special Meeting of
the Board of Visitors, held November 17, 1982; and a Regular Meeting of
the Board, held November 18, 1982.
The Report of the President followed. Dr. Ackell reported on the
following items:
1. Dr. Ackell reported that the reception held for members of the
General Assembly was a very nice event. There was a good
turnout, including Governor and Mrs. Robb. He stated that we
had received a number of nice compliments about the function
from others in attendance.
2. Dr. Ackell stated that as a result of the Governor's announced
budget cuts, he had established an Academic Planning Committee
to review academic programs at VCU. This committee is being
chaired by Dr. Wayne C. Hall, Provost and Vice President for
Academic Affairs, and is composed mainly of faculty members.
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Dr. Ackell also reported that a number of documents have been
mailed to members of the Board which will be helpful as back-
ground information as we begin the discussions on how and
where to reduce the budget.
3. Dr. Ackell reported that the Galt Professorship has been
established and is a joint program with the Department of
Mental Health and Mental Retardation, the University of Vir-
ginia and Eastern Virginia Medical School. The professorship
is named in honor of the Galt family who helped establish the
first public psychiatric hospital in Virginia. The faculty
member who fills this position will hold the rank of visiting
professor in the Department of Psychiatry on the MCV Campus.
4. Dr. Ackell announced that the Service Awards Banquet will be
held on Friday, March 11 at 6:30 p.m. at the Larrick Center on
the MCV Campus. This is the function where we honor faculty
and staff with 20 or more years of service to the University.
Dr. Ackell asked each Board member to note this date on their
calendar so that they can attend.
5. Dr. Ackell reported that on February 10 at 10 a.m. in the
VEPCO Auditorium, the Department of Urban Planning will
announce its study for revitalization of the Shockoe Bottom.
A number of city officials and business leaders will be
attending this function.
Mr. Guerdon presented the Report of the Contracts Signed since the
November Meeting. He explained the new reporting format to the Board
and following a discussion, on motion made and seconded, the Report of
Contracts Signed was ratified.
Mr. Ludeman reported on behalf of the Executive Committee. He
reported that the Executive Committee had met on December 21 and
reviewed the goals and objectives outlined in the Governor's Guidance
Package entitled, "Virginia--A Future Worthy of Her Past." Mr. Ludeman
requested Mr. Bruegman to briefly report on the new Tuition and Fee
Policy for 1984-86 which has been approved by the State Council for
Higher Education. Mr. Bruegman reported that for the senior colleges
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and universities, the tuition and fee rates are calculated based on
actual costs of education at each level of instruction, as well as
residency status of students at each institution. Nonresident student
tuition is calculated to be three times more than that for a Virginian
or 75 percent of the cost as compared to 25 percent for a Virginian. A
critical component of the plan is an adjustment for out-of-state gradu-
ate students who are significantly employed by the institution. For
the purpose of calculating tuition and fee revenues, these graduate
students are counted as resident students. Mr. Bruegman reported that
this plan will result in students paying approximately 30 percent of
their educational costs on an overall basis.
Mr. Ludeman reported that the Executive Committee had also reviewed
the revised system for analyzing faculty salaries. Under the new sys-
tem, VCU will remain a IA institution. The criteria for classification
as a category IA institution are: granting of thirty (30) doctoral-
level degrees including first professional in three (3) or more doctor-
al level and first professional program areas; maintaining ten (10)
percent of total enrollments in advanced graduate level programs,
including first professional programs; and ranking as one of the top
100 research universities receiving Federal funding in the U.S.
Mr. Ludeman also reported that the Committee had reviewed a docu-
ment entitled, "Enhancing Education in Dentistry at VCU" which has been
approved by the State Council. Based on the projected manpower needs
in Virginia for dentists, the constraints of VCU's existing dental
education facilities and the commitment of available financial resourc-
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es, the administration has recommended that the School of Dentistry
entering class be reduced from 110 to 90 commencing in 1984-85.
Mr. Ludeman reported that the Committee had approved a Resolution
authorizing the University administration to invest certain funds in
the Common Fund for short term investments. On motion made and second-
ed, the following Resolution was adopted by the Board:
WHEREAS, Virginia Commonwealth University desires to invest, from
time to time, certain funds of the University with the Common Fund for
Short Term Investments through The Philadelphia National Bank, as
Trustee of Participating Trusts; and
WHEREAS, the Board of Visitors of Virginia Commonwealth University
desires to authorize and approve the execution of a Trust Agreement
between the University and the Philadelphia National Bank, Trustee,
pursuant to which the investment of University funds with the Common
Fund for Short Term Investments may be accomplished;
NOW THEREFORE, be it RESOLVED, by the Executive Committee of the
Board of Visitors of Virginia Commonwealth University that the printed
forms of the proposed Trust Agreement between Virginia Commonwealth
University (the "University") and The Philadelphia National Bank as
trustee (the "Trustee") and the Participation Authorization and Under-
taking by the University and the Plan of the Common Fund for Short Term
Investments, dated September 9, 1974, adopted by the Trustee, and sub-
mitted to this meeting of the Executive Committee of the Board of Visi-
tors of the University, be and the same hereby are approved in all
respects; and further be it
RESOLVED, that the University is authorized to enter into a Trust
Agreement with the Trustee in substantially the form of Trust Agreement
submitted to this meeting with such changes therein as may be approved
by the officer executing it on behalf of the University, such approval
to be conclusively evidenced by his execution of it; and further be it
RESOLVED, that the University is authorized to execute and deliver
to the Trustee a Participation Authorization and Undertaking in sub-
stantially the form of the Participation Authorization and Undertaking
submitted to this meeting of the Executive Committee of the Board of
Visitors of the University, with such changes therein as may be
approved by the Vice President for Finance of the University, such
approval to be conclusively evidenced by his execution of it; and
finally be it
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RESOLVED, that the Vice President for Finance of the University be,
and he hereby is authorized in the name and on behalf of the University
to execute and deliver all of the foregoing instruments and to give
such instructions, complete and sign such additional forms and take all
such other action as shall be necessary or appropriate to implement or
carry out the intent of the foregoing resolutions.
On motion made and seconded, the Report of the Executive Committee
was accepted and the Minutes of Meetings, held November 18 and December
21 were approved.
Mr. Balfour reported on behalf of the Academic Policy Committee.
He stated that the Committee had reviewed a proposal in which the
administration is considering the establishment of an Army ROTC Program
at the University. In addition, the Committee reviewed a proposal to
merge the Divisions of Medical Oncology and Hematology to form one
unit, the "Division of Hematology and Medical Oncology" in the Depart-
ment of Internal Medicine. Following a discussion, on motion made and
seconded, the Division of Hematology and Medical Oncology was approved.
Mr. Balfour presented a proposal to establish a "Division of Clini-
cal Toxicology and Environmental Health" in the Department of Internal
Medicine. Following a discussion, on motion made and seconded, the
proposal to establish a Division of Clinical Toxicology and Environmen-
tal Health was approved.
Mr. Balfour stated that the Academic Policy Committee would be
meeting for dinner with faculty representatives in February and invited
all members of the Board to attend. He also reported that the Academic
Policy Committee would be working closely with the administration on
the upcoming of academic programs as they relate to impending budget
reductions.
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On motion made and seconded, the Report of the Academic Policy
Committee was accepted.
Mr. Ludeman reported that the minutes for the Advancement Committee
had been reported on at the last meeting of the Board. On motion made
and seconded, the Minutes of a Meeting of the Advancement Committee,
held November 16 were approved.
On motion made and seconded, the Minutes of a Meeting of the Audit
Committee, held December 14, were approved. Dr. Ackell reported that
the purpose of this meeting was to review the University's financial
statements for the year ended June 30, 1982 and receive a report from
the Auditor of Public Accounts.
Mr. Grey reported for the Hospital Committee which had met on
December 9. He stated that at the end of November admissions were up 4
1/2 percent and patient days were up 6 percent. The year-to-date occu-
pancy is at 78.5 percent, compared to 75 percent in 1981. The hospital
staffing picture is also good. At the end of November, the hospital
employed 765 nurses, compared to 691 nurses in 1981. Mr. Grey reported
that at the end of the fiscal year the hospital closed in the black
with a $700,000 surplus. However, cash collections are less than
anticipated which impacts on our internal financial operations. Mr.
Grey stated that the hospital administration is closely monitoring the
changes in the Medicare and Medicaid programs. Mr. Grey reported that
the Hospital Committee recommended to the full Board the purchase of a
CT Scanner. This will be a replacement scanner and is a significant
improvement over the present head scanner. The cost of the scanner is
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$1.2 million and will be funded by means of the revenues it generates.
Following a discussion, on motion made and seconded, the purchase of
the CT Scanner was approved. On motion made and seconded, the Report
of the Hospital Committee was accepted and the Minutes of a Meeting,
held December 9 were approved.
Mrs. Bemiss reported that the Property Committee had met on Decem-
ber 7 and discussed the MCV Alumni House, the University's role in
fraternity housing and reviewed the quarterly update on capital outlay.
On motion made and seconded, the Minutes of a Meeting of the Property
Committee, held December 7 were approved.
Mr. Ludeman reported on behalf of the Property Committee for the
meeting held on January 19. He stated that the primary purpose of this
1984-86 biennium. Following a discussion of the major projects
included in the capital outlay request for 1984-86, and on motion made
and seconded, the capital outlay requests for 1984-86 were approved
meeting was to review the University's capital outlay requests for the
subject to Property Committee review of the McGuire Hall and 901 Floyd
renovation projects.
On motion made and seconded, the Report of the Property Committee
was approved.
Dr. Gayle reported for the Student Affairs Committee which met on
January 13. The Committee reviewed the plans for the interior of the
Student Commons Building. They also recommended approval of a Policy
Statement on Fraternity and Sorority Housing at VCU. On motion made
and seconded, the Policy Statement on Fraternity and Sorority Housing
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was approved. On motion made and seconded, the Report of the Student
Affairs Committee was accepted. The next meeting of the Student
Affairs Committee will be February 17 at 7:30 a.m.
Mr. Ludeman distributed to the Board brochures describing the
Board-Mentor Program which is sponsored by the Association of Governing
Boards. Mr. Ludeman stated that this program will serve as a self-
evaluation for the Board. He asked Board members to hold all day on
March 22 for this workshop. On motion made and seconded, the Board
approved utilization of the AGB Board-Mentor Program.
On motion made and seconded, the Board convened into Executive
Session to discuss certain personnel matters involving the performance
of identifiable employees or faculty of VCU, and to discuss pending
litigation with its attorney, and to discuss the condition, acquisition
or use of real property, and to protect the privacy of individuals in
personal matters not relating to public business, and to discuss mat-
ters relating to gifts, bequests, and fund-raising activities and to
discuss honorary degrees as authorized by Section 2.1 - 344 a(1), a(2),
a(3), a(6), a(7), and a(8) of the Virginia Freedom of Information Act.
Following Executive Session, on motion made and seconded, the Board
approved and/or accepted the Report of the Legal Advisor, the Report of
Gifts, the Faculty Appointments and Changes in Status, and the Report
of the Honorary Degree Committee.
The meeting was adjourned at 12:45 p.m.
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t
Harold I. Nemuth, Secretary
Approved:
Douglas H. Ludeman, Rector
