MINUTES OF A REGULAR MEETING OF THE BOARD OF VISITORS OF
VIRGINIA COMMONWEALTH UNIVERSITY
HELD ON MARCH 26, 1970
A regular meeting of the Board of Visitors of Virginia
Commonwealth University was held on the 26th day of March, 1970
at 10:00 o'clock in the forenoon in the Board Room of Sanger
Hall, Health Sciences Division, Richmond, Virginia.
Present were all members of the Board except Drs. Michaux
and Mullen; Messrs. McGehee and Scott.
Present by invitation were Drs. Brandt, Brooke, Nelson,
Smith, Whitesell and Wilson; Messrs. Anderson, Ball, Edwards,
Ford, Heil, Holmes, Imirie and Ware; and Miss Wilkinson.
Mr. Hunton served as Chairman of the meeting and Mr.
Brent as Secretary thereof.
On motion duly made, seconded and unanimously carried,
the minutes of a regular meeting of the Board of Visitors held on
January 22, 1970 were approved in the form distributed.
Messrs. Tom Ball, Pete Anderson and Richard Ford were then
introduced to the Board. Mr. Ball thereupon presented to the Board
the first draft of the Master Plan for the Academic Division.
Following his presentation, he and Mr. Anderson answered questions
raised by the members of the Board.
The Chairman then called on the President to present
his report, a copy of which is hereto attached.
Dr. Nelson then briefly reviewed the situation with respect
to the accreditation of the School of Medicine and pointed out
that it had been accredited for a two-year period instead of the
usual seven years. The accreditation team, he explained,
expressed concern over the new administrative structure. Dr.
Nelson also stated that Dr. Mayo would report as Chairman of the
Family Practice Department around the first of July, and that Dr.
James Mathis will report as head of the Psychiatry Department
on June 1. In concluding his remarks, Dr. Nelson distributed
copies of his report on the School of Medicine.
Dr. Whitesell then distributed copies of a report he had
prepared on the progress of the School of Arts and Sciences and
offered to answer any questions.
The meeting thereupon recessed for lunch and Mr. Brent
withdrew from the meeting, whereupon, Miss Wilkinson recorded the
minutes.
On motion duly made, seconded and unanimously carried,
the following resolution was then adopted:
BE IT RESOLVED, that the income received
from the Estate of Issac Davenport has been applied
strictly in accordance with the terms of the Will
during the calendar year 1969; and
BE IT FURTHER RESOLVED, that all future remit-
tances from said Estate will be applied likewise.
Thereupon, on motion duly made, seconded and unanimously
carried, the following resolution was adopted:
BE IT RESOLVED, that Mr. Raymond T. Holmes,
Jr., Vice President for Finance, and Dr. Roger
L. Smith, Vice President for Planning and Operations,
act as official signatories on all Federal projects
from Virginia Commonwealth University, one to act
in case the other is not available.
The Hospital Accounts Committee thereupon presented its
report, pointing out that it had reviewed 8,699 accounts and
recommended that $878,938.49 be written off and charged as
follows: Bad debts $552,012.53, Indigent services 304,720.03,
Account adjustment $15,020.57, and Special teaching $7,185.36.
The Committee also recommended that 36 accounts amounting to
$16,913.80 be paid from the Davenport Memorial Fund.
On motion duly made, seconded and unanimously carried,
the recommendations of the Hospital Accounts Committee were
approved and authorized.
A list of faculty appointments and changes of status
(undated) was then presented to the Board and briefly reviewed,
following which on motion duly made, seconded and unanimously
carried, the same was approved and authorized.
A report of gifts, grants and contracts for the months of
January and February, 1970 was presented and after being reviewed,
on motion duly made, seconded and unanimously carried, was approved
and authorized.
The Administration thereupon pointed out that housing
regulations for first year Medical and Dental students, first year
Graduate and Hospital Administration students and fifth year
Pharmacy students require them to live on campus if single. The
observation was made that it is quite unusual to require graduate
and equivalent students to live in dormitories and that such
students are strongly opposed to the requirement. Accordingly,
it was recommended that this requirement be rescinded, with the
observation being made that the University's fiscal obligations
with respect to the dormitories could be met through the use of
some of the space for students from the Academic Division. On
motion duly made, seconded and unanimously carried, the recommenda-
tion of the Administration was approved.
On motion duly made, seconded and unanimously carried,
the proposed tuition recommendations presented to the Board and
hereto attached were approved with the corrections noted thereon.
It was suggested that the criteria for determining
whether a student could be classified as a "Virginia student"
might be made clearer, whereupon on motion duly made, seconded
and unanimously carried, the following resolution was adopted:
BE IT RESOLVED, that in order to be considered
a Virginia student for any semester, an applicant
must have been domiciled in the State of Virginia
for at least 365 days immediately preceding the
semester for which he applies for admission and the
applicant or his parents must have been bona fide
income taxpayers to the State of Virginia for the
taxable year immediately preceding the calendar year
of registration, and that residence in the State of
Virginia for the purpose of obtaining an education
does not qualify an individual for classification as
a Virginia student.
After a general discussion thereof, on motion duly made,
seconded and unanimously carried, the following resolutions were
duly adopted:
BE IT RESOLVED, that the following faculty
scales and plans be adopted for the 1970-71
school year:
SCHOOL OF NURSING. Scales A and B increased by
5% at each step over the rates approved for
1969-70.
SCHOOL OF MEDICINE. Clinical salary scale with
compensation above base rates to be determined
by faculty salary plan approved by the Governor on
November 26, 1969. A request will be submitted
to the Governor to increase this scale by 5% at
each step over the rates approved for January 1,
1970.
SCHOOL OF DENTISTRY. Special Dental Scale. These
rates have been increased by 5% at each step over
the rates approved for 1969-70; and
BE IT FURTHER RESOLVED, that faculty salaries
for all other departments of the University shall
be set to conform to the salary plan shown below:
9-MONTHS SALARY LEVELS.
Normal Normal
Entrance Increment
Instructor S 9,000 $ 750
AssistantProfessor 11,500 900
AssociateProfessor 114,000 1,150
Professor 17,000 1,400
Eminent Scholars 25,000 2,000
12-MONTHS SALARY LEVELS.
Instructor $11,000 $ 850
AssistantProfessor 114,000 1,100
AssociateProfessor 17,100 1,350
Professor 20,800 1,650
Eminent Scholars 30,500 2,500
On motion duly made, seconded and unanimously carried,
the following resolution was adopted:
BE IT RESOLVED, by the Board of Visitors
of Virginia Commonwealth University, the legal
successor of the Medical College of Virginia, that
the terms and conditions set forth in a letter of
March 4, 1970, addressed to the Medical College of
Virginia from the John A. Hartford Foundation, Inc.
concerning a grant in the amount of $142,840 be, and
it hereby is, accepted on the terms stated in the
letter, a copy of which shall be attached to the
minutes of this meeting.
Thereupon, on motion duly made, seconded and unanimously
carried, the following resolution was passed:
BE IT RESOLVED, that Virginia Commonwealth
University abrogate the Quitclaim Deed made the
8th day of March, 1961, between the Department of
Health, Education and Welfare and Medical College
of Virginia, for the former Naval Diesel School
property.
Dr. Brandt announced that he had been invited to join the
Board of Directors of the Central National Bank and indicated that
he proposed to do so unless the Visitors objected thereto. It was
unanimously agreed that it would be proper for Dr. Brandt to so
serve.
After considerable discussion with respect to the presenta-
tion of the Master Site Plan, a special meeting of the Board was
scheduled for 9:00 o'clock a.m. Monday, March 30, in the Faculty
Lounge of the Hibbs Building for the purpose of further explanation
and more detailed discussion of the Plan.
There being no further business to come before the
meeting, the same on motion duly made, seconded and unanimously
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carried, adjourned. APPROVED:
. APPROVED:
REPORT OF THE PRESIDENT TO THE BOARD OF VISITORS
March 26, 1970
1. During the legislative session the appropriation of the budget to
Virginia Commonwealth University increased $220,000 through work with the
legislators. From the capital outlay, Virginia Commonwealth University
picked up planning money for the Fine Arts Center for the West campus and
the Science Building. Benefits to employees were an improvement in the
State Retirement System and additional payment of hospitalization insurance.
The bill concerning the Veterans Administration Hospital was not passed; a
study commission was set up and is scheduled to report back January, 1971.
At this point, Mr. Hunton stated that he was most impressed with the repre-
sentation during the legislative session by Dr. Brandt and Mr. Ware.
2. Dr. Brandt has been to Governor Holton and registered his objection
to student appointments to Boards of Visitors; his feeling is that the lay-Board
is essential to the University.
3. The computer situation at the University is atrocious. Dr. Smith
had a candidate to head the system visit the campus several weeks ago, and
we are now awaiting a decision on that.
4. The Schools of Allied Health Professions, Medicine, and Pharmacy
are changing to a new salary system for the next year; this may cause a bit of
discontent in the beginning.
5. MCV has successfully avoided a hospital accreditation visit until
August.
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6. The University Assembly established a Council on Student Affairs at
its last meeting. A University-wide Faculty Senate has been established and
their constitution drawn-up--a decision has been made as to whether this Senate
will be approved through the proper channels of the University.
7. A candidate for the deanship of the School of Community Services was
on campus several days this week. A candidate for the deanship of the School of
Dentistry will be on campus next week.
8. Mr. Harvey Deal's death last week was a great personal, as well as
University, loss for the members of the University community.
9. Dr. Brandt re-invited the Board members to the April 2nd meeting with
the State Council of Higher Education. The meeting should end following lunch.
10. Four meetings were held recently with the alumni; these meetings were
in Richmond, Fredericksburg, Norfolk, and Roanoke. Dr. Brandt felt these meetings
were most beneficial. The question was raised as to whether the University meeting
legal requirements of retaining the MCV name. Dr. Brandt indicated that we had
supported the resolution before the legislature. This resolution was to retain MCV
as a separate college of the University and to continue to use the diploma with the
name on it. The University is doing this.
11. We had a Civil Rights compliance visit on the Academic campus several
weeks ago. There has been no contact from the representatives concerning the
visit; no problem is envisioned.
12. The Attorney General would like to begin providing all legal assistance
to all State institutions. If this is permitted, all prior legal arrangements will be
wiped out.
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13. MCV has been offering a program which deals with training counselors
for the sick. Mr. Button (when he was Attorney General) expressed a formal
opinion that this could not be funded with State money. Since the gift fund for
this is exhausted, Dr. Brandt is working with Attorney General Miller to try to
obtain permission to use State funds for this important program.
14. The East campus Master Site Plan should be presented around the
last week of April.
Virginia Commonwealth University
Board of Visitors
Meeting March 26, 1970
RESOLUTION FOR TUITION AND FEE INCREASES
BE IT RESOLVED that tuition charges for the 1970-72 biennium and rates
for auxiliary services for 1970-71 be established as follows:
Tuition Charges
1970-72
Current Proposed Charges
Charges 1970-71 1971-7
Academic Division
Virginia - Undergraduate 400 430 470
P.T. (per hour) 36 38 40
Graduate 410 430 470
P.T. (per hour) 50 52 54
Out-of-State (Undergraduate) 800 900 940
P.T. (per hour) 70 70 70
Graduate 610 630 670
P.T. (per hour) 70 72 74
Health Sciences Division
Medicine - Virginia 800 820 860
Out-of-State 1600 1640 1720
Dentistry - Virginia 800 820 860
Out-of-State 1600 1640 1720
Pharmacy - Virginia 500 530 560
Out-of-State 1000 1060 1120
Nursing - Virginia 400 430 460
Out-of-State 800 860 920
Physical Therapy - Virginia 575 560 560
Out-of-State 950 1030 1120
Graduate - Virginia 350 430 460
Out-of-State 400 500 600
Tuition Charges - continued
1970-72
Current Proposed Charges
Health Sciences Division Charges 1970-71 1971-7
Hospital Adm. 1st Virginia 800 820 860
1st yr. Out-of-State 1200 1300 1400
2nd yr. Virginia 400 430 470
2nd yr. Out-of-State 600 630 670
Medical Technology - Virginia 200 260 320
Out-of-State 300 400 500
Radiology Technology - Virginia 450 430 470
Out-of-State 700 800 940
Dental Hygiene - Virginia 500 530 560
Out-of-State 1000 1060 1120
Nurse Anesthetists - Virginia 175 190 200
Out-of-State 240 340 400
Proposed Rates for Auxiliary Services
Current Proposed
Charges 1970-71,
Academic Division
Room Rates
Non-air conditioned 400 420
Air conditioned 440 470
Board 420 440
Laundry 24 30
Health 24 32
Activities 24 24
Health Sciences Division
Room Rates 450
Non-air conditioned 440
Air conditioned 470
THE JOHN A. HARTFORD FOUNDATION, INC.
FOUR HUNDRED FIVE LEXINGTON AVENUE
NEW YORK. NEW YORK 10017
March 4 , 1970
Mr. L. Daniel Crooks
Vice President of Business and Finance
Medical College of Virginia
Richmond, Virginia 23219
Dear Mr. Crooks:
I am pleased to inform you that the Trustees of The John A. Hartford
Foundation, Inc., have approved a grant of $142,840 to the Medical College
of Virginia for studies on clarification and control of factors affecting
cerebral microcirculation described in the Medical College's grant applica-
tion of May 27, 1969, amended January 13, 1970. This grant, however, is
expressly subject to these conditions:
(a) It is represented by the Medical College and relied upon by this.
Foundation in making this grant that the project hereby provided for will
extend over a period of approximately three years and that the grant will
be prudently used and proprated over said period;
(b) All funds advanced by the Foundation under this grant shall be used
by the Medical College in the prosecution of the program for which granted
and only for the items recited in the proposal dated May 27, 1969, amended
January 13, 1970, and for no other purpose without the consent in writing of
the Foundation; and any unexpended balance remaining in the hands of the
Medical College upon the expiration of the period of the grant or upon the
earlier termination thereof as hereinafter provided shall, at the option of
the Foundation, be returned to it;
(c) All funds granted by the Foundation to the Medical College shall,
until used or disbursed by the Medical College for the purposes of said
grant, be held by the latter in a special ledger account for such purposes
or for return to the Foundation as herein provided. While. so held by the
not be invested in any manner which would jeopardize or impair in anywise their
availability for use by the Medical College for the purposes hereinabove
provided, or for return to the Foundation as hereinafter provided;
Medical College such funds shall not be used for any other purpose and shall
THE JOHN A. HARTFORD FOUNDATION, INC,
FOUR HUNDRED FIVE LEXINGTON AVENUE
NEW YORK, NEW YORK 10017
I
Medical College of Virginia
Richmond, Virginia
- 2 -
March 4, 1970
(d) The project shall be commenced with reasonable promptness and the
Medical College shall notify the Foundation in writing of the date of such
commencement. If, in the sole opinion of the Foundation, there shall not have
been a bona fide commencement of the program for which this grant is made
within a reasonable time following the date of acceptance hereof by. the.
Medical College, the Foundation reserves the right to rescind all or any part
of the grant hereby made;
(e) The funds hereby granted shall be advanced by the Foundation to the
Medical College at the beginning of each year of the contemplated period for
which the grant is made;
(f) The Medical College shall furnish or make available to the Foundation
at all times during the operation of the project for which this grant is made
all reports, records and other data, or whatever nature, pertaining to the
operation of the program and the results being accomplished;
(g) No person, firm or corporation (which tells include the Medical
College and this Foundation) shall have any proprietary interest of whatever
nature in any results or ideas developed or established in the prosecution
of the project to be underwritten hereby;
(h) If, as the result of the consideration of reports and information
submitted to it by the Medical College or from other sources, the Foundation
shall, in its sole discretion determine that further prosecution of the
project to be underwritten by this grant is not reasonably in the interest
of the general public, it may so notify the Medical College, whereupon it,
if so requested by the Foundation, shall promptly refund and pay back to the
latter any unexpended balance of said grant in its hands, after deducting
therefrom such sum as it shall require to discharge any then existing
contractual commitments made in good faith by it prior to receipt of such
notice;
(i) In the institution and carrying out of the project for which this
grant is made,, the status of the Medical College with respect to the Foun-
dation shall be that of an independent contractor. The Foundation shall
neither have nor exercise any direction or supervision of or over any
person engaged by the Medical College for work or other activity, of what-
ever nature, on or in connection with said project and the Foundation shall
have no duty, obligation or liability, of whatever nature, to any such
person;
THE JOHN A. HARTFORD FOUNDATION, INC.
FOUR HUNDRED FIVE LEXINGTON AVENUE
NEW YORK, NEW YORK 10017
Medical College of Virginia
Richmond, Virginia - 3 - March 4, 1970
(j) A public announcement of this grant shall be made by joint release
approved by the Medical College and the Foundation. All manuscripts, papers,
or private press, magazines, periodicals, radio, television, or other means
releases, exhibits or interviews prepared for scientific meetings, the public
of communication dealing with the activities or achievements of the program
shall acknowledge the Foundation's support;
(k) The governing body of the Medical College shall adopt a resolution
accepting and agreeing to accept this grant on the terms stated herein and
shall furnish to this Foundation a certified copy of said resolution, and an
affidavit of the chief executive officer of the Medical College affirming
that the tax-exempt status granted by the U.S. Treasury Department under
section 501(c)(3) of the Internal Revenue Act of 1954, as amended (or its
predecessor section 101(6) of the Internal Revenue Act of 1939) is unrevoked
and in full force and effect.
Payment of the first annual installment of this grant will be arranged
upon receipt of the documents herein requested.
