MINUTES OF A SPECIAL MEETING OF THE EXECUTIVE COMMITTEE OF
THE BOARD OF VISITORS OF VIRGINIA COMMONWEALTH UNIVERSITY
HELD ON OCTOBER 16, 1968
A special meeting of the Executive Committee of the Board of
Visitors of Virginia Commonwealth University was held on the 16th
day of October, 1968 at 4:00 o'clock in the afternoon in the Board
Room of Sanger Hall, Health Sciences Division of the University in
the City of Richmond, Virginia, pursuant to due notice.
Present were all of the members of the Committee. Present
by invitation were Messrs. Wygal, Brooke and Heil.
Mr. Wayne served as Chairman of the meeting and Mr. Brent
as Secretary thereof.
The Chairman opened the meeting by asking Dr. Brooke to
present the report of the General Academic Division.
Dr. Brooke thereupon presented a memorandum dated October
16, 1968 with respect to faculty matters which were discussed and.
after which on motion duly made, seconded and unanimously carried,
the actions therein indicated were approved, with the Secretary
being directed to attach a copy thereof to the minutes of the
meeting.
Continuing his report, Dr. Brooke stated that the State
Division of Engineering and Buildings had given permission for
property owners to be notified and for appraisals to be made with
a view to the acquisition of the property required for the School
of Business and the School of Education Buildings.
He pointed out that work is under way on all construction
projects for which funds have been appropriated and that an
application for a 873,273 grant under the provisions of Title I
of the Higher Education Facilities Act to assist in the funding
of the $3,900,000 School of Business Building had been filed with
the State Commission. The Commission's recommendations are
expected to be announced before January 1, 1969 with final approval
of awards to be made by April 15, 1969.
At the request of the Chairman, Colonel Heil then presented
the report of the Health Sciences Division and stated that he
regretted to announce that Dr. Smith had been hospitalized on
September 28. Although greatly improved, he said that it appeared
that Dr. Smith's physicians would require him to refrain from
activity for an extended period of time.
He reported that the three major construction projects in
the Health Sciences Division, the Dental Building, additional floors
for Sanger Hall, and rennovation of the Hospital, are progressing
satisfactorily and on schedule.
He then presented to the meeting a memorandum dated October
18, 1968 with respect to faculty matters, pointing out in particular
that it was proposed that Dr. Leroy Smith, Clinical Professor of
Surgery and Associate Clinical Professor of Oral Surgery, be named
Acting Chairman of the Division of Plastic Surgery effective
October 1, 1968 replacing Dr. Callison. The memorandum was discussed
in detail, after which on motion duly made, seconded and
unanimously carried, the same was approved, with the Secretary
being directed to attach a copy thereof to the minutes of the meeting
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Proceeding to the next item, Colonel Heil reported that
gifts and grants continued at about the same level as during the
previous year, whereupon he presented a list of such gifts, grants
and contracts for the period September 1-30, which on motion duly
made, seconded and unanimously carried, were approved and accepted.
Colonel Heil then pointed out that the Richmond Academy of
Medicine owns and occupies the building located on the northeast
corner of 12th and Leigh Streets and that the building is connected
with the Health Sciences Division Library and was designed to be
a part of that structure. He stated that the Academy is considering
the possibility of relocating and has informally discussed the
disposition of the building with Representatives of the University.
He continued and said that it had long been the hope of
the Health Sciences Division that the structure might be acquired
for administrative offices and that he was hopeful that the
Administration could be authorized to request the State to enter into
negotiation with the Academy with a view to obtaining the property.
After a general discussion thereof, on motion duly made, seconded
and unanimously carried, it was determined that the appropriate
agency of the Commonwealth should be requested to negotiate the
acquisition of the structure presently occupied by the Richmond
Academy of Medicine with a view to the same being used for the
administrative offices of the Health Sciences Division of the
University.
In conclusion, Colonel Heil then briefly reviewed the
background and career of Dr. Robert Q. Marston, a 1947 graduate of the
School of Medicine and now Director of the National Institute of
Health, pointing out that the Administrative Council of the Health
Sciences Division recommends that Dr. Marston be awarded an
Honorary Degree in June of 1969. In this connection, it was
pointed out that the former Medical College of Virginia had on a
number of occasions awarded Honorary Degrees but that the Board
of Visitors of the Richmond Professional Institute had adopted a
policy which did not permit the awarding of such Degrees.
A general discussion followed, after which on motion duly
made, seconded and unanimously carried, the Chairman of the
Executive Committee was requested to appoint a Committee consisting
of Representatives of the Executive Committee, of the Health
Sciences Division and of the General Academic Division in order that
the matter might be studied from a policy point of view with a
recommendation to be formulated for consideration by the Executive
Committee in order that a recommendation for action might be made
to the Board of Visitors.
The Chairman then called on Dr. Watts to report in
connection with the study which had been made of action which might
appropriately be taken in connection with the Virginia Institute
for Scientific Research.
Dr. Watts thereupon distributed to the meeting a memorandum
from him to the Executive Administrator dated October 15, 1968
which in substance pointed out that the Institute in order to con-
tinue to operate through June of 1969 required the total amount of
$45,639. Of this amount, the memorandum indicated that $9,743 could
be provided from the current budget of the University through
the use of Institute facilities and personnel for faculty positions.
The remaining $35,896 would have to be provided from other sources,
it being suggested that this might be obtained in some manner
through the Virginia Council on Higher Education.
A general discussion followed, after which on motion duly
made, seconded and unanimously carried, the foregoing plan was
approved and authorized with the hope that it would be acceptable
to the Institute and would. provide time for a more definitive and
permanent solution to be developed.
Mr. Wygal, Executive Administrator, then reported that the
Committees on Development of-Master Plan, Finance and Property had
held a joint meeting on October 15, 1968. At this time, he said,
they were advised that the University had been informed by the
Division of the Budget of the Commonwealth that the Revenue Re-
sources and Economic Study Commission, established by the General
Assembly, had requested State general fund and capital outlay
expenditure budgets for each biennium from 1970 to 1980 be sub-
mitted to the Budget Office not later than November 25, 1968.
He stated that the Board Committees and the Administrative
Staff had considered the relationship of the estimates which were
requested to the University's long range planning with respect
to academic programs, physical facilities and administration, and
as a result recommended that negotiations be instituted
immediately with a view to obtaining consulting firms to assist
in studies in all three of the foregoing areas. He then presented
a suggested form of resolution prepared by the Joint Committee
which was considered in some detail, after which on motion duly
made, seconded and unanimously carried, the following resolutions
were adopted:
BE IT RESOLVED, that negotiations are hereby
authorized with consulting firms with respect to studies
which will produce recommendations in connection with
i) academic organization and programs of the University;
ii) the administration of the University as a whole, and
iii) development of the physical facilities of the
University, such negotiations to develop the nature and
extent of the required studies and the expense thereof;
and
BE IT FURTHER RESOLVED, that such negotiations
shall be subject to the recommendations of the appropriate
Board Committees and the Executive Committee, and approval
by the Board of Visitors.
In connection with meeting the deadline, Mr. Wygal then
stated that each Division of the University had already commenced
assembling the required information and that he suggested that
meetings be held as follows so that the material might be considered:
University Coordinating Committee, October 30 at 3:00 o'clock in the
afternoon; the appropriate Board Committees, November 20 at 1:30
o'clock in the afternoon; the Executive Committee, November 20 at
3:00 o'clock, with the Board of Visitors meeting to be held on
November 21 at 10:00 o'clock in the morning. He pointed out that
normally the Board would meet on Thursday, November 28, but as
this was Thanksgiving Day, the date of the meeting would have to
be changed in any event. By moving the meeting to November 21,
he pointed out, the deadline could be met.
Thereupon, on motion duly made, seconded and unanimously
carried, the meeting went into Executive Session and all guests
were excused.
6
Mr. Hunton then presented to the meeting a letter he had
received from Dr. Smith in which he requested that an Acting
Provost be appointed because of his physical disability and con-
finement to the hospital. Mr. Hunton stated that in all likli-
hood Dr. Smith's absence would be for an extended period of time
and that it appeared essential for an Acting Provost to be
appointed. A general discussion then followed, after which on
motion duly made, seconded and unanimously carried, Dr. Smith was
placed on sick leave effective October 16, 1968, and on further
motion duly made, seconded and unanimously carried, Colonel John
H. Heil, Jr. was elected Acting Provost of the Medical College of
Virginia, Health Sciences Division of the University, effective
immediately.
Mr. Sheffield then stated that the Student Affairs
Committee had met with appropriate Administrative Officials for
the purpose of developing a recommended policy to be followed in
connection with future meetings of the Committee attended by
student leaders. He stated that the Committee recommended that a
news release" be made with respect to matters discussed at each
such meeting under appropriate terms and conditions which he
outlined.
After a discussion, on motion duly made, seconded and
unanimously carried, it was determined to recommend to the Board
of Visitors that as a matter of policy, it would be appropriate
for a joint "news release" to be made with respect to matters
discussed at meetings of the Student Affairs Committee attended b
Administrative Officials and student leaders, to the extent that
those in attendance desired to do so and unanimously agreed to
the form of such joint release. The release should be prepared
at the end of the meeting and should be released by the students
There being no further business to come before the meeting,
the same on motion duly made, seconded and unanimously carried,
adjourned.Secretary
APPROVED:
Board of Visitors
Executive Committee October 16, 1968
RECOMMENDATIONS TO THE BOARD OF VISITORS
FROM THE GENERAL ACADEMIC DIVISION
VIRGINIA COMMONWEALTH UNIVERSITY
It is recommended that the following actions concerning
faculty positions and appointments be approved by the Board of
Visitors:
RESIGNATION
Frances W. Dowdey Instructor 10 Mos. $6,500
Psychology
Mrs. Dowdey found that she could not support the burden of instruct-
ional duties which her present position entails; therefore, in the
interest of maintaining her health, she has resigned her position as
Instructor, effective October 15, 1968, to take a less demanding one
in a clinical area.
CHANGE OF STATUS,
Anneliese G. Tyson Part-time 10 Mos. from 40%,$2,400 Effective
Modern Languages Instructor to 86%,$5,150 9-1-68
Due to increased enrollment in Modern Languages, it was necessary
to increase the teaching load of Mrs. Tyson from 40% to 86% of full
time.
Advisory Committee
FACULTY
October 18, 1968
Appointment to established position:
Dr. Leroy Smith, Clinical Professor of Surgery and Associate Clinical
Professor of Oral Surgery, to be named Acting Chairman, Division of
Plastic Surgery, effective 10-1-68 through 6-30-69, replacing Dr. Callison.
Promotions:
Keith W. McNeer, from Instructor to Assistant Clinical Professor of
Ophthalmology, effective 1-1- 69 through 6-30-70 at $606'1 for 50% time.
Fergus O'Mhiel, from Assistant Professor to Associate Professor of
Pathology, effective I--1-69 through 6-30-70 at $?,4, 976, on the basis of
experience and contributions as a teacher.
Reappointments:
Sim Chappelle, Associate Clinical Professor of Operative Dentistry,
effective 9-30-68 through 5-31-69 at $6.60 per hour.
Barbara L. Paarfus,
Clinical Instructor in Psychiatry
(psychology), effective 9-1-68 through 6-30-69.
Special Actions (increases of greater frequency than scales indicate):
Douglas E. Andrews, Assistant Professor of Anesthesiology, effective
10-1-68 increase from $12, 705 to $13, 860, to retain his services because
of competitive offer.
Salary Supplements within Ceilings
Jose Juan Terz, Assistant Professor of Surgery (oncology), increase of
$760 from grant, effective 9-1-68.
Amendment of Appointments:
Katherine C. Bobbitt, Assistant Professor of Nursing, term as Acting
Chairman, Department of Psychiatric Nursing, from. 9-1-68 through
6-30-69.
John P. Utz, Professor of Microbiology, effective 9-1-68 through 6-30-70.
Original Appointment - unpaid:
Richard T. Upton, Clinical Instructor in Obstetrics and Gynecology,
effective 10-1-68 through 6-30-69,
Appointment to established position:
Sarah A. Griffiths, Instructor in Nursing, effective 10-14-68 through
6-30-70, at $8070. Degree: B. S. in Nursing, Y. C.V., native of West
Virginia, single, age 28.
