MINUTES OF A REGULAR MEETING OF THE EXECUTIVE COMMITTEE OF
THE BOARD OF VISITORS OF VIRGINIA COMMONWEALTH UNIVERSITY
HELD ON AUGUST 19, 1968
A regular meeting of the Executive Committee of the Board of
Visitors of Virginia Commonwealth University was held on the 19th
day of August, 1968 at 10:00 o'clock in the morning in the
President's dining room in the Hibbs Building, Virginia Commonwealth
University, in the City of Richmond, Virginia, pursuant to due
notice.
Present were all of the members of the Committee except
Messrs. Hunton and Sheffield.
Present by invitation were Messrs. Heil, Brooke, Coppedge,
Holmes, Crooks, Bailey and Edwards.
Mr. Wayne served as Chairman of the meeting and Mr. Brent
as Secretary thereof.
Thereupon, the minutes of all previous meetings which had
not been approved were, on motion duly made, seconded and unani-
mously carried, approved in the form distributed to all of the
members of the Committee.
Proceeding with the Agenda, the Chairman then called on
Dr. Brooke to present his report with respect to the General
Academic Division.
Dr. Brooke then distributed a memorandum dated August
19, 1968 setting forth recommendations with respect to various
faculty personnel matters which he generally reviewed and which,
on motion duly made, seconded and unanimously carried, were referred
to the Board of Visitors for action, with the approval of the
Executive Committee.
Dr. Brooke then pointed out that sometime ago the Board of
Visitors of the Richmond Professional Institute had approved
a proposal that the Monroe Terrace dormitory be named the
Margaret Johnson Hall in honor of Dr. Margaret Johnson who had
made a large contribution to RPI over a period of many years
through her dedicated service. He pointed out that the building
would be dedicated in the not too distant future and that he
thought it important that the Board of Visitors of Virginia
Commonwealth University be aware of the action which had been
taken.
Dr. Brooke then stated that bids were received on
August 8, 1968 for the construction of the James Branch Cabell
Library Building and that it appeared that the cost thereof would
exceed by 200,000 the funds which had been allocated for this
purpose. He generally reviewed the manner in which it was proposed
to overcome the shortage and presented to the meeting a form of
resolution which would authorize the awarding of a contract to
the low bidder, the Thorington Construction Company. After
further discussion, on motion duly made, seconded and unanimously
carried, it was determined that the resolution should be
presented to the Board of Visitors with the recommendation that it
be adopted. It was suggested that the approval of the Budget
Office be obtained in the meantime.
Mr. Wygal then stated that he had given considerable
thought to the manner in which faculty appointments might be most
appropriately and effectively handled from an administrative
viewpoint and presented to the meeting a memorandum entitled
"Suggested Procedure for Presenting Faculty Appointments" which
he recommended be adopted. The proposed procedure was then
generally reviewed and discussed and the memorandum modified
after which, on motion duly made, seconded and unanimously carried,
the suggested procedure was referred to the Board of Visitors
with the recommendation that it be adopted.
Dr. Smith being absent on vacation, the report of the
Health Sciences Division was presented by Colonel Heil who re-
viewed the progress being made in connection with the various
construction projects now under way in the Health Sciences Division
and the projected enrollment for the Fall term.
Mr. Crooks, at the request of Colonel Heil, then generally
reviewed various financial matters related to the Health Sciences
Division and pointed out that the Hospital Account Committee had
met on July 2, July 16 and July 30 to consider various un-
collectible accounts and the action which would be required in
connection therewith. He explained that the Committee had studied
3,077 accounts representing the total amount of $410,520 and that
it was recommended that 23-1/2 accounts in the amount of $10,203
be charged to the Davenport Fund and that the remaining 3,000
53-1/2 accounts totaling $400,317.21 be charged to indigent service,
bad debts, teaching cases and accounts adjustments, which
recommendation on motion duly made, seconded and unanimously carried
was approved.
In concluding his report, Mr. Crooks stated that the
anticipated cash deficit for the year ended June 30, 1968 would be
$1,891,905.00 instead of $1,964,000.00 as previously reported,
for various reasons which he outlined.
Mr. Wygal then presented to the meeting a statement
related to administrative operating policies within the University
which was generally reviewed with various comments and suggestions
being made, after which Mr. Brent was requested to redraft the
proposed statement incorporating the suggested modifications in
order that the same might be presented to the next meeting of the
Board of Visitors with the recommendation of the Executive Committee
that it be approved.
Continuing his report, Mr. Wygal then distributed a
memorandum in connection with the various study committees which
were presently functioning which set forth the membership and the
matters to be undertaken by each committee. He pointed out that
the various special study committees would assist the University
Coordinating Committee in the consideration of matters related to
both Divisions of the University.
Mr. Wygal explained that the Coordinating Committee is in
the process of preparing a time table for the use of consultants
in the areas of academic programs, long range academic and
physical planning, administrative organization, visual presentations
and the library. The schedule will be conditioned upon the need
for time to prepare basic information that will be needed by
