MINUTES OF A SPECIAL MEETING OF THE EXECUTIVE COMMITTEE OF
THE BOARD OF VISITORS OF VIRGINIA COMMONWEALTH UNIVERSITY
HELD ON AUGUST 5, 1968
A special meeting of the Executive Committee of the
Board of Visitors of Virginia Commonwealth University was held
on the 5th day of August, 1968 at 3:00 o'clock in the afternoon
in the President's dining room of the Hibbs Building, Virginia
Commonwealth University, in the City of Richmond, Virginia,
pursuant to due notice.
Present were all of the members of the Committee except
Messrs. Hunton and Wilson. Present by invitation was Mr. Wygal,
Executive Administrator.
Mr. Wayne served as Chairman of the meeting and Mr. Brent
as Secretary thereof.
Mr. Wygal then discussed with the Committee various matters
relating to the operating policies of the University of both an
administrative and academic nature and also the manner in which
the activities of various administrative committees might be co-
ordinated with Board committees.
A general discussion was then held in connection with the
manner in which matters of importance might be handled from a
procedural viewpoint in order that definitive action at Board level
might be taken in a deliberate and efficient manner. After
considerable discussion, on motion duly made, seconded and unani-
mously carried, it was determined that all matters requiring
Board action would first be fully presented to the Executive
Committee by the appropriate committee of the Board or by an
appropriate administrative official. The Executive Committee upon
receiving a report will act thereon on behalf of the Board if
appropriate or refer the matter to the Board of Visitors for
action with its recommendation. In order that the Board of Visitors
may function efficiently and upon full information, the Executive
Committee will meet prior to each Board meeting so that an Agenda
may be prepared with supporting information to be mailed to each
Visitor in advance of the Board meeting to the extent that this
may be practical. In this manner it is hoped. that significant
matters of business will be fully developed by an appropriate
committee or the administration and then screened and considered by
the Executive Committee before action at Board level is taken.
Mr. Wygal then reported that the Virginia Council of
Higher Education had unanimously determined that the University
would have one representative on each of its committees rather
than each of the component parts of the University being re-
presented on such committees. After a discussion thereof, on
motion duly made, seconded and unanimously carried, it was determined
that it would be appropriate for the University to be so
represented and that reconsideration of the Council's action would
not be requested.
Mr. Wygal then presented a proposed budget for the
fiscal year 1968-69 for the office of the Executive Administrator
which was generally reviewed and a copy of which is attached
hereto. After consideration of the proposed budget, on motion
duly made, seconded and unanimously carried, it was determined that
graphic design and the various matters related thereto should
be given first priority in the appropriation of available special
funds and that everything possible should be done to further the
work of the Student Affairs Committee in this connection so that
suitable assistance might be employed at the earliest time possible
with the hope that at least the minimum requirements might be met
early in the approaching academic year.
Mr. Brent then pointed out that the Executive Committee
had not to this time determined when it would hold regular meetings
whereupon, on motion duly made, seconded and unanimously carried,
it was concluded that regular meetings of the Executive Committee
would be held on the next to the last Monday in each month in order
that such meetings might be held one week prior to the present
monthly meetings of the Board of Visitors. Special meetings will,
of course, be called as necessary especially in connection with
the activities of the Executive Committee related to the selection
of a President.
It was then suggested that in order to accommodate the
busy schedule of many members of the Board of Visitors, it would be
desirable for the meetings of the Board to commence at 10:00
o'clock in the morning rather than 11:00 o'clock with the under-
standing that the meetings would be concluded prior to lunch.
After a discussion thereof, on motion duly made, seconded and
unanimously carried, it was determined that all future meetings
of the Board would be held at 10:00 o'clock in the forenoon
rather than 11:00 o'clock until further action by the Executive
Committee or the Board.
There being no further business to come before the
meeting the same, on motion duly made, seconded and unanimously
carried, adjourned.
APPROVED:
Chairman
