[1968-07-22] Minutes of a special meeting of the Executive Committee of the Board of Visitors of Virginia Commonwealth University held on July 22, 1968.

              MINUTES OF A SPECIAL MEETING OF THE EXECUTIVE COMMITTEE OF 
THE BOARD OF VISITORS OF VIRGINIA COMMONWEALTH UNIVERSITY 
       HELD ON JULY 22, 1968
    A special meeting of the Executive Committee of the 
Board of Visitors of Virginia Commonwealth University was held 
on the 22nd day of July, 1968 at 3:00 o'clock in the afternoon 
in the President's dining room of the Hibbs Building, Virginia 
Commonwealth University, in the City of Richmond, Virginia, 
pursuant to due notice.
    Present were all of the members of the Committee except 
Messrs. Wayne and Wilson.
    Present by invitation were Messrs. Smith, Nelson, 
Bailey, Heil, Holmes and Crooks.
    Mr. Brent served as Chairman of the meeting and recorded 
the minutes.
    The Chairman then welcomed the various officials of 
the University who were present and asked Dr. Smith to present 
his Report with respect to such matters as he felt required 
attention. Dr. Smith called on Colonel Heil and asked him to 
proceed.
    Colonel Heil thereupon distributed to the meeting 
the notes of a meeting of the Advisory Board of the Health 
Sciences Division of the University with various schedules 
attached thereto and called attention to the fact that the list
of gifts and grants indicated that $2,063,000 more than the 
previous year, an increase of 40%, had been received.
     Continuing his report, Colonel Heil referred to the 

list of Faculty appointments, promotions, termination of 
appointments and special actions which he indicated had been 

recommended by the Advisory Board and which would require 

attention of the Board of Visitors at the next meeting.

     With further reference to personnel matters, Colonel 
Heil called attention to the fact that the Administration had 

recommended, and with the approval of the Advisory Board, had 

forwarded to the Director of Personnel of the Commonwealth of 

Virginia the following salary increases:

     Harry Lyons, School of Dentistry, 
      from $25,000 to $27,500;

     Warren E. Weaver, School of Pharmacy 
      from $25,000 to $27,500;

     Kinloch Nelson, School of Medicine 
      from $30,000 to $33,000.

     He stated, however, that the proposed increases had been 
returned for consideration and action by the Board of Visitors of

the University.

     Proceeding to the next item, Colonel Heil indicated 

that the Chaplain's service would have to be discontinued unless 
additional funds were made available for its support. He stated 

that local ecclesiastical organizations would make some funds 

available and that additional funds would be made available by 

the MCV Foundation if the program is approved by the Board of 

Visitors. He stated that the program was recommended by the 

Advisory Board and that he would undertake to make available to 

all of the Visitors appropriate information in this connection
prior to the next meeting of the Board so that action might be 
taken at that time.
    Upon the conclusion of Colonel Heil's Report, Dr. Smith 
asked Mr. Crooks to review the financial condition of the Health 
Sciences Division. Mr. Crooks proceeded and pointed out that the 
Hospital had a deficit for the past fiscal year of 1,900,000, 
which is the largest ever incurred, and that the amount had been 
borrowed from the State and evidenced by a note which, he 
indicated, would be repaid with a deficiency appropriation by
the 1970 Session of the General Assembly. Mr. Crooks also pointed 
out that the accounts receivable of the Hospital now amount to 
$5,000,000 plus 3,000,000 of accounts which have been written 
off but a portion of which, at least, it is hoped will be 
collectible.
    The Chairman then called on Dr. Nelson for his Report, 
whereupon, Dr. Nelson presented to the meeting a memorandum with 
respect to the status of the Academic Division which contained 
various recommendations which he felt should be considered in the 
future. Dr, Nelson's Report is attached to the minutes of the 
meeting.
    At the request of Dr. Nelson, Mr. Holmes then presented 
a brief report with respect to the financial condition of the 
General Academic Division.
    It was then pointed out that the Board of Visitors by 
resolution heretofore adopted had authorized Mr. Crooks and Mr. 
Holmes to sign various reports, forms and documents for the
State Division of the Budget, and that it appeared highly desirabl
for others to be likewise authorized in order that there might 

be no interruption in the Administrative functions of the 

University. After a discussion thereof, on motion duly made, 

seconded and unanimously carried, the following resolution was 

adopted:


        BE IT RESOLVED, that in addition to the 
     signatures of L. Daniel Crooks, Vice President, 
     Business and Finance of the Health Sciences 
     Division, and Raymond T. Holmes, Jr., Comptroller 
     of the General Academic Division, that the 
     following be, and they hereby are, authorized to 
     sign on behalf of the University reports, forms 
     and other documents for the Governor's office and
     the State Division of the Budget: R. Blackwell Smith, 
     Jr., Provost - Health Sciences; John H. Heil, Jr., 
     Vice Provost - Health Sciences; T. R. Stennett, Jr., 
     Comptroller-Treasurer-Health Sciences; Francis J. 
     Brooke, Acting Provost - General Academic and Vice 
     President of Academic Affairs - General Academic, 
     and E.V. Woodall, Burser - General Academic.


     At the request of the Chairman, Mr. Wygal then presented 

his Report with respect to plans for cooperative action between the 

two Divisions of the University, the Report being in memorandum form

and being attached to the minutes of the meeting.

     Mr. Wygal also reported that the University, along with 

other area institutions, was cooperating with the University 

Center in sponsoring a televised course in the History of the 

Afro-Americans, which would be presented by the Central Virginia 

Television Corporation as the result of a grant made for this 

purpose by the Old Dominion Foundation.

     Dr. Smith also reported that some while back The 

Medical College of Virginia had attempted to obtain a grant from
the Kellogg Foundation to support a program in Continuing 
Education for the Medical profession and that the grant had been 
refused. He indicated, however, that it appeared that a re- 
application might be favorably considered sometime in the future 
and that it would be brought to the Board at the appropriate 
time. The grant would amount to approximately $3,000,000.
     On behalf of the Development of Master Plan Committee, 
Mr. Hunton indicated that a proposal had been received from 
Cresap, McCormick and Paget with respect to a management study
of the University and also from Dober, Paddock & Upton Associates 
for a study of the physical facilities. He continued and said
that he thought that his Committee would be in a position to report
to the Board of Visitors in this connection at the next meeting.
     The Rector then pointed out that a question had been 
raised with respect to the proposed demolition of the First 
Baptist Church building. Dr. Smith indicated that the proposed 
construction program which would require the demolition of the 
Church building had been approved by the Board of Visitors of 
The Medical College of Virginia sometime ago and that as the 
additional construction was urgently required, he was most 
hopeful that the previous action would not be rescinded by the 
Board of Virginia Commonwealth University.
     The Rector also stated that he had been advised that 
various Committees of the State Council for Higher Education 
had formerly had a representative from The Medical College of 
Virginia and also from the Richmond Professional Institute and
the suggestion had been made that as these two Institutions 
were now combined as Virginia Commonwealth University, it would 
be appropriate for the new University to have one representative 
on each Committee. The Chairman referred the matter to Mr. 
Wygal for investigation and report.
     It was then pointed out that two fund appeals had 
recently been made, one by Mr. Edward C. Anderson which in- 
dicated that he had been authorized to do so by the Board of 
The Medical College of Virginia, and the other a routine re- 
quest forwarded by the Health Sciences Division for considera- 
tion of bequests. The suggestion was made that programs of this 
nature should be reviewed by the appropriate Administrative 
officials of the University in view of the establishment of the 
University, so that appropriate modifications might be made if 
necessary.
     The Executive Committee thereupon went into Executive 
Session with Messrs. Wygal, Nelson and Smith in order to con- 
sider a memorandum setting forth the duties and responsibili- 
ties of the Executive Administrator. The memorandum was re- 
viewed with one modification suggested by Dr. Smith being made, 
after which on motion duly made, seconded and unanimously 
carried, the same was approved with a copy thereof to be attached
to the minutes of the meeting.
     There being no further business to come before the 
meeting, the same on motion duly made, seconded and unani- 
mously carried, adjourned.